Corporate Receptionist
vor 2 Monaten
LGT is the largest Private Banking and Asset Management group in the world to be owned by an entrepreneurial family. As the family office of the Princely House of Liechtenstein, we have years of experience in the management of sizeable sums of assets.
Your ResponsibilitiesReception Duties First port of call for all clients entering the reception areaEnsure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately and swiftly attended toResponsible for directing inquiries accordinglyResponsible for booking and managing all client meeting roomsLiaising with the staff to keep them informed of arrival of guests/clients and any changes in room availabilityEnsure the efficient processing of incoming and outgoing mails as required, updating tracking registryResponsible for signing for incoming parcelsEnsure that the entry desk premises and reception area are kept tidy and clean at all timesDaily setup of reception areas, newspapers on coffee tableSetup of video conference and conference call meetingsResponsible for checking the state of stationery and equipment in the reception area and if found to be low on stock/order stockEnsure records are kept properly so that they can be easily retrieved for review when needed by relevant personnelAdministration Support Provide administrative support to Head of Facilities and other departments, including liaising with office suppliers and providers to replenish stock, fix broken office items and furniture, order deliveries.Maintain an adequate inventory of office supplies, ensure office supplies are kept stocked and order as necessaryProvide administration support to Executive Leadership TeamAssist in coordination of client functions and marketing events in conjunction with the Business Manager and Event ManagerAssist in housekeeping of the office as requiredManagement of staff access cards and monthly reportsPhone coverage for Adviser Associates as requiredBack up for the Executive Assistants as requiredEnsure complaints are dealt with satisfactory, or passed to the appropriate ManagerClient Kitchen and Serving, backup support when required Maintain and update inventory for food and kitchen supplies, ensuring everything is fully stocked for the following dayMaintain first aid supplies for First Aid KitOrdering of catering from external suppliersOversee and provide food and beverage service including:General waiting dutiesResponsible Service of AlcoholMaintaining supply and orderingAssist with preparing and presenting food, including silver service where requiredFollow safe food handling proceduresMaintain clean and tidy dining/kitchen areasComplete all required food safety training to meet company compliance standardsProvide feedback on health, safety and securityReport all incidents immediately and identify and report all hazardsAdhere to and maintain Food Handling standards at all timesFacilities Maintain office facilities – lodge Tenant Service Requests for lights, AC, secure bins and events etc.Lead the building evacuation drill processMaintain catering and staff kitchen equipment – coffee machinesManage desk moves with the support of maintenance for heavy lifting and IT staff for desk equipmentProvide adhoc facilities support to Head of FacilitiesYour profileAbout You Experience within a similar role in a corporate environmentIntermediate skills with Microsoft Word and ExcelDo you feel addressed? Then simply fill out the online application. We look forward to getting to know you.Transparency is important to us. That is why you will find everything that matters to us on our website – plus everything you should know about us before you meet us in person, open an account or apply for a job. That includes, for example, the history of the Princely Family, which is closely intertwined with our own.
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