Project Admin Assistant
Vor 3 Tagen
Project Administration Assistant - Sydney Our Company Endfire Engineering operates independently with branches across Brisbane, Townsville, Darwin, Cairns, New Zealand, and now expanding into Sydney.
Endfire has a reputable history in the installation of Fire Protection Services, built on years of experience providing high quality services to a range of clients.
Our expansion into Sydney, represents the latest step in our ongoing growth, and we are seeking talented professionals to help us succeed in this exciting new chapter.
The Role We are seeking a motivated and detail-oriented Project Administration Assistant to support our project management team.
Your responsibilities will include:
Provide administrative support to project managers and teams throughout the construction project lifecycle.
Maintain project documentation, including schedules, and reports.
Collaborate with Project Managers to obtain necessary Supplier Quotes for project needs Prepare and distribute monthly procurement reports Handle the submission and tracking of sample submissions to clients Maintain and update procurement registers with relevant purchase and sample data Keep Hire Plant Registers current with updates upon the issuance of Purchase Orders Oversee the completion and organisation of project Operation and Maintenance Manuals Assist with the mobilisation of employees to project sites, ensuring all logistics are in place Support Quality Assurance efforts by collating necessary documentation for projects Source and secure competitive Supplier Quotes to support procurement activities Manage the end-to-end process of raising Purchase Orders Manage the collection of Maintenance Dockets during the Defects Liability Period Provide general administrative support, including office maintenance, vehicle management, and compliance tasks.
Required Qualifications and Skills Previous experience in project administration or similar role Experience with procurement and purchase order processes Familiarity with project management software such as Procore is a plus Proficient with MS suite and confidence in navigating various software applications High attention to detail, particularly in identifying and correcting errors Strong written and verbal communication skills Effective time management skills and the ability to prioritise tasks If you are interested in a challenging role that allows you to contribute to a successful company, this position at Endfire Engineering might be an excellent fit for you.
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