Hollister Incorporated | Executive Administrative Assistant | Australia
vor 1 Monat
Location : Ballina
Title : Administrative Assistant
Reports to : Vice President Operations
Summary : The Administrative Assistant will provide comprehensive administrative support to the executive leadership team and will be based on site in our manufacturing plant.
This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
The Administrative Assistant will coordinate complex schedules, manage travel arrangements, organise meetings and team-building activities, support executive visits, handle expenses, and perform various ad hoc tasks to ensure the smooth operation of the executive office.
Responsibilities : Administrative Support : Efficiently manage the executive team's calendar, scheduling and coordinating appointments, meetings, and events.Handle correspondence, including drafting emails, letters, and other documents on behalf of the executive team as needed.Liaise with other administrators globally to coordinate and manage cross-functional and international meetings.Communication : Serve as the primary point of contact for the executive, managing incoming calls, emails, and other communications.Draft emails, letters, and other documents on behalf of the executive if required.Screen calls and visitors, prioritising and filtering requests for the executive's time.Book Travel Arrangements : Arrange all travel logistics for the executive team, including booking flights, hotels, ground transfers, car rentals, and meeting spaces at travel destinations.Ensure all travel arrangements comply with company policies and executive preferences.Plan, schedule, and organise meetings, both onsite and offsite, including preparing agendas, distributing materials, and coordinating logistics.Provide administrative support during meetings, such as taking minutes, tracking action items, and following up on deliverables.Plan and coordinate team-building activities and events to foster a positive work environment and enhance team cohesion.Executive Visits : Coordinate and manage all aspects of executive visits globally, including itineraries, meeting schedules, and hospitality arrangements.Manage Expenses : Handle expense reports for the executive team, ensuring timely submission, accuracy, and compliance with company policies.Monitor and reconcile executive travel and entertainment expenses.Project Management : Manage projects and initiatives on behalf of the executive and site, coordinating with team members, tracking progress, and ensuring deadlines are met.Information Management : Organise and maintain information, such as contacts and other important data.
Handle sensitive information with confidentiality and discretion.Ad Hoc Tasks : Perform various ad hoc administrative tasks, such as scheduling car servicing, doctor appointments, and other personal errands for the executive team.
Support corporate visits to the site.
Act as a problem-solver, resolving issues and handling unexpected situations in the executive's absence.Additional Information : This role may require occasional travel to support executive activities and events.
Flexibility in working hours may be necessary to accommodate the executive team's schedule and international coordination.
Work Experience Requirements : Minimum of 3-5 years of experience in an executive administrative role, preferably within a manufacturing or industrial environment.
Bachelor's degree in business administration, Management, or related field preferred.
Specialised Skills / Technical Knowledge : Exceptional organisational and time management skills.Strong communication and interpersonal skills, with the ability to interact effectively with executives, employees, and external stakeholders.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Ability to handle sensitive information with discretion and maintain confidentiality.Demonstrated ability to work independently and as part of a team in a fast-paced, dynamic environment.Knowledge of a Concur Travel & Expense System.Knowledge of a time and attendance system such as Timeware.About Hollister Incorporated Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide.
The company spearheads the advancement of innovative products for ostomy care, continence care and critical care, and also creates educational support materials for patients and healthcare professionals.
Headquartered in Libertyville, Illinois, Hollister has manufacturing and distribution centers on three continents and sells in nearly 80 countries.
Hollister is a wholly owned subsidiary of The Firm of John Dickinson Schneider, Inc., and is guided both by its Mission to make life more rewarding and dignified for people who use our products and services, as well as its Vision to grow and prosper as an independent, employee-owned company, and in the process, to become better human beings.
Hollister is an EO employer – M / F / Veteran / Disability
#J-18808-Ljbffr
-
Central Coast, Österreich Tideri Jobbörse VollzeitLocation : Ballina Title : Administrative Assistant Reports to : Vice President Operations Summary : The Administrative Assistant will provide comprehensive administrative support to the executive leadership team and will be based on site in our manufacturing plant.This role requires exceptional organisational skills, attention to detail, and the ability to...
-
Central Coast, Österreich Buscojobs VollzeitLocation : BallinaTitle : Administrative AssistantReports to : Vice President OperationsSummary :The Administrative Assistant will provide comprehensive administrative support to the executive leadership team and will be based on site in our manufacturing plant.This role requires exceptional organisational skills, attention to detail, and the ability to...
-
Hollister Incorporated | Engineering Supervisor
vor 3 Wochen
Central Coast, Österreich Tideri Jobbörse VollzeitLocation : BallinaDepartment : Operations Summary: The role of the Engineer Supervisor is to provide leadership, expertise, and technical support to the Hollister project/process engineering team.The position will be based in Ballina and will serve Manufacturing Operations as the primary customer.The position will liaise with Global Engineering (GE), New...
-
Central Coast, Österreich Tideri Jobbörse VollzeitLocation : Ballina Department : Operations Summary : The role of the Engineer Supervisor is to provide leadership, expertise, and technical support to the Hollister project/process engineering team.The position will be based in Ballina and will serve Manufacturing Operations as the primary customer.The position will liaise with Global Engineering (GE), New...
-
Engineering Supervisor
vor 2 Wochen
Central Coast, Österreich Hollister Incorporated VollzeitLocation: BallinaDepartment: OperationsSummary:The role of the Engineer Supervisor is to provide leadership, expertise, and technical support to the Hollister project/process engineering team.The position will be based in Ballina and will serve Manufacturing Operations as the primary customer.The position will liaise with Global Engineering (GE), New Product...
-
Central Coast, Österreich Tideri Jobbörse VollzeitLocation: Ballina or Libertyville Department: Quality Summary: The Director of Design Assurance is responsible for implementing and maintaining the effectiveness of Validation (i.e.Product, Process, Equipment, Software, Test Method, Utilities), Design Controls, and Product Lifecycle Risk Management processes throughout the company, ensuring a systematic...
-
Central Coast, Österreich Tideri Jobbörse VollzeitLocation: Ballina Department: Summary: The facilities systems engineer will be responsible for managing and maintaining facilities systems including Trello request system, Calibration management, and Facilities PM's.This will include managing/liaising with contractors, facilities team members, and representatives from other departments.The role will report...
-
Study Select | Executive Assistant | Australia
vor 1 Monat
Central Coast, Österreich Tideri Jobbörse VollzeitHow to Become an Executive Assistant in Australia: careers in Business Administration The role of an Executive Assistant is both dynamic and rewarding, serving as a vital support system for senior executives and management teams.These professionals are entrusted with a variety of responsibilities that ensure the smooth operation of an organisation.They act...
-
Executive Assistant
vor 2 Monaten
Central Coast, Österreich Study Select VollzeitHow to Become an Executive Assistant in Australia: careers in Business AdministrationThe role of an Executive Assistant is both dynamic and rewarding, serving as a vital support system for senior executives and management teams.These professionals are entrusted with a variety of responsibilities that ensure the smooth operation of an organisation.They act as...
-
Administrative Assistant
Vor 7 Tagen
Central Coast, Österreich Buscojobs VollzeitJob Title: Administrative Assistant (Team Assistant)Location: SydneyPlease note: applications will be reviewed from 6 January 2025 onwards.The Opportunity:We currently have permanent full-time opportunities available for Administrative Assistants (Team Assistants) to join our Sydney office.Our Administrative Assistants (Team Assistants) work closely with...
-
Executive Assistant
vor 1 Monat
Central Coast, Österreich Buscojobs AU C2 VollzeitAt Deakin Private Hospital, we are dedicated to delivering exceptional healthcare services, with a focus on mental health and well-being.As a growing organisation, we're looking for an Executive Assistant who thrives in a dynamic, fast-paced environment to support our leadership team.We are seeking a highly organized and proactive Executive Assistant to...
-
Executive Assistant
vor 1 Monat
Central Coast, Österreich Asquith Workforce VollzeitCompany Overview:Our client's mission is to build and deliver specialised services to empower Aboriginal young people.They are currently seeking a highly organised and initiative-taking Executive Assistant to join their team and provide comprehensive support to their senior executives.Role Overview:As an Executive Assistant, you will play a crucial role in...
-
Executive Assistant
vor 1 Monat
Central Coast, Österreich Asquith Workforce VollzeitCompany Overview:Our client's mission is to build and deliver specialised services to empower Aboriginal young people. They are currently seeking a highly organised and initiative-taking Executive Assistant to join their team and provide comprehensive support to their senior executives.Role Overview:As an Executive Assistant, you will play a crucial role in...
-
Manpower Australia | Executive Assistant
Vor 7 Tagen
Central Coast, Österreich Buscojobs VollzeitJob Description :Our client, a leading provider who is devoted to worker's wellbeing, requires an Executive Assistant to the CEO who will play a pivotal role in ensuring the smooth operation of the Executive Management Team.The role requires you to manage the CEO's schedule and facilitate communication across departments.This is an exciting opportunity for...
-
Central Coast, Österreich Tideri Jobbörse VollzeitExecutive Assistant Opportunity - Travel/Tourism Industry Southern Gold Coast Location | Temporary Contract | Full-Time Hours | February 2025 Start Randstad is currently recruiting for an Executive Assistant to join a dynamic team in the travel and tourism industry.Starting in February 2025, this is an excellent opportunity to support multiple senior...
-
Executive Assistant
vor 4 Wochen
Central Coast, Österreich Gladstone Community Linking Agency Inc. VollzeitPA, EA & Secretarial (Administration & Office Support)Join Our Team as the Executive Assistant at GCLA!Are you an experienced Executive Assistant ready to support a dynamic CEO and make a meaningful impact?Do you thrive in high-level roles where your organizational skills and attention to detail shine?If so, we'd love to hear from you!About UsAt Gladstone...
-
Central Coast, Österreich Tideri Jobbörse VollzeitJob Description : Our client, a leading provider who is devoted to worker's wellbeing, requires an Executive Assistant to the CEO who will play a pivotal role in ensuring the smooth operation of the Executive Management Team.The role requires you to manage the CEO's schedule and facilitate communication across departments.This is an exciting opportunity for...
-
Qld Traffic | Executive Assistant
vor 1 Monat
Central Coast, Österreich Tideri Jobbörse VollzeitMackay Hospital and Health Service provides health services in a range of regional, community and rural settings.Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork.Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and Health...
-
Central Coast, Österreich Tideri Jobbörse VollzeitAdministrative Assistants (Administration & Office Support) Full time Healthcare Australia (HCA) is Australia's largest specialist healthcare workforce provider.We are a large and diverse healthcare business with a strong presence in the staffing of nursing, community, medical, corporate, allied, and Crisis Response Management sectors in all States of...
-
Central Coast, Österreich Tideri Jobbörse VollzeitJob type: Full time Salary: Salary not specified Occupation: Administration/Secretarial Reference: VG/1837225 Dhelkaya Health is a fresh approach to healthcare that is deeply human.Our name, 'Dhelkaya,' derived from Dja Dja Wurrung language, translates to 'being healthy'.It embodies our mission to foster health and wellbeing within our community.Our deep...
