Education | Executive Assistant
vor 3 Wochen
Executive Assistant - Policy, Performance, International & Intergovernmental Education (Organisation site)
Office of the DDG, Policy, Performance, International & Intergovernmental
Are you interested in supporting senior government and departmental representatives to achieve the best possible outcomes for Queensland school education and early childhood?
The Office of the Deputy Director-General is looking for a person with exceptional organisational and relationship management skills to join the team and coordinate support for the Deputy Director-General.
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity.
About the Role:
As the Executive Assistant, you will provide high-quality, confidential executive and administrative support to the DDG and Director across the executive and administrative activities of the ODDG PPII.
You will maintain effective time management practices for the DDG and support the effective operation of the office, including coordinating appointments, meeting agendas and papers, and assisting with the flow of approvals and emails to ensure the efficient and timely preparation of high-quality responses.
Responsibilities include:
Develop and maintain successful partnerships by working with the department to coordinate responses, address issues, and assist in implementing process improvements.
Perform secretariat functions for meetings, including preparing agendas, papers, and minutes.
Oversee the analysis of incoming correspondence, allocating to the relevant senior officers where appropriate, and providing advice on required action while ensuring deadlines and timeframes are met.
Develop, implement, review, and monitor processes, procedures, and guidelines to support the effective and efficient correspondence function across the branch and ensure alignment with departmental style guides, prescribed timeframes, tools, and templates.
Facilitate the administrative operations of the office, including the coordination of travel arrangements and exercising assigned financial, purchasing, and administrative authorities.
Apply financial management principles, including procurement guidelines, and experience in using Microsoft Office applications and Content Manager or similar electronic document management system.
Ensure that management is promptly informed of any contentious issues, including those arising from clients' enquiries and complaints.
Interested?
To Apply:
Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
Attach a 2-page written statement in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment, an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.
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