Air Services Australia | Executive Assistant
vor 1 Monat
Job Title: Executive Assistant to Chief Aerodromes Officer Job no: 501535
Work type: Full Time Permanent, Fixed Term Full Time
Location: VIC, ACT, NSW, QLD
Categories: Executive Assistant
The Organisation
Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world's airspace and provision of aviation rescue fire fighting services at Australia's busiest airports.
Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island.
This team helps secure the future of Australia's skies and keep it amongst the safest in the world.
Airservices is committed to fostering a culture that is diverse, inclusive, and respectful.
We encourage motivated individuals who love what they do, value a service-first mindset and embrace a challenge to explore a career with Airservices.
The Role & The Team
In this role you will manage the office of the Chief Aerodrome Officer, including phone and strategic diary management, meeting arrangements, liaison with internal and external stakeholders, responding to correspondence/email, coordination and prioritisation of documentation, and collation of material in a timely manner.
An opportunity to showcase your skills in developing appropriate systems and procedures to monitor and control the workflow into and out of the CAO Office.
You will interact with a variety of internal and external stakeholders and utilise independent judgement and discretion to provide a high level of support.
Provide minute taking at meetings, writing up notes, following up on action items, initiating action, and liaising with Senior Management on meeting outcomes where required.
Create and book travel plans and accommodation, reconcile ProMaster transactions, and print/check reports.
Develop and maintain effective filing processes including classified, confidential, and commercial in confidence files, staff information, personnel files, and organisational information.
Minimum Requirements:
Extensive experience in providing high-level executive support to a senior manager in a demanding, dynamic and fast-paced environment, demonstrating the highest levels of confidentiality and integrity at all times.
Superior communication, written and oral skills with excellent attention to detail.
Strong organisational and problem-solving skills with the ability to handle multiple tasks and the demonstrated ability to organise and prioritise.
Demonstrated experience in establishing and continually improving systems and procedures to monitor and control workflow and ensure governance requirements are met.
High level of computer literacy with proficiency in Microsoft Office including Word, PowerPoint, Excel, Teams, and multiple Outlook accounts (Essential).
Qualifications: Business Administration or Office Management Qualifications (desirable) or extensive commensurate experience.
Security Clearance
To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an AIC is required for this role.
Should you require any further information please contact Neethu Stephen - Talent Advisor via email
How to Apply
To apply for this position please lodge a submission of your candidate online before Applications close 11.55 pm (AEST) Tuesday 03rd December 2024.
Advertised: 26 Nov 2024 11:30 AM E. Australia Standard Time
Application close: 03 Dec 2024 11:55 PM E. Australia Standard Time
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