Safeguards Operations Assistant(G5)

Safeguards Operations Assistant(G5) - (2025/0539 (008103))

Organization: SGOA-Section OA2

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-11-11, 5:35:09 AM

Closing Date: 2025-12-02, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

**MULTIPLE POSITIONS IN THE DIVISIONS OF OPERATIONS AND THE OFFICE FOR VERIFICATION IN IRAN MAY BE FILLED THROUGH THIS VACANCY ANNOUNCEMENT**

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

Operations Divisions, and the Office for Verification in Iran, perform and document safeguards verification activities and conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. These teams implement a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions for States.

Main Purpose

Reporting to the Section Head and/or Senior Inspectors the Safeguards Operations Assistant is proficient in supporting Safeguards operations. The incumbent supports the processes related to Safeguards development implementation, reporting and state evaluation activities for a specified set of countries with smaller scale or less complex nuclear activities.

Functions / Key Results Expected
- Assists in the preparation and the timely/comprehensive implementation of field activities to support the preparation and production process of Inspection and State Evaluation Reports (IRs, SERs) and Safeguards Implementation Reports (SIRs).
- Manage standard and routine correspondence with a State in regards to evaluation and implementation activities including generation of notification letters and cover letters for Safeguards Statements to the State Authorities. Liaise with the Section Head, Senior Inspectors and relevant inspectors and Country Officers and other stakeholders to ensure a timely and effective response.
- Initiate new plans for field activities through SAFIRE and assign/re-assign inspection/verification documentation packages and access rights to inspectors in FAR/eVP to enable them to work on upcoming facility inspections.
- Support the organization of briefing and debriefing meetings on field activities and follow-up actions; take minutes; track reporting timelines.
- Manage the workflow for seals distribution to inspectors, collect seals from central repository, distribute and record seals to inspectors prior to verification activities follow-up on verification results, review input and monitor required data.
- Assist in consolidating and compiling all field analysis results and documentation (e.g., ES, DA, material balance evaluations) for State evaluation purposes.
- Support Safeguards Operation Associates in drafting, editing, processing and publishing of SERs, as required.
- Maintain and monitor all recommendations of Departmental information review committees, ensuring implementation, compliance and verification of all related information under guidance of the Safeguards Operations Associate.
- Provide cover to other GS staff within the Division as required.

Competencies and Expertise

** Core Competencies**(Competency Framework)-
- **Name**- ** Definition** Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork- Actively contributes to achieving team results. Supports team decisions. Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes int