Executive Assistant

Vor 7 Tagen

Wien, Österreich Sandoz Vollzeit

**Executive Assistant & Project Manager (f/m/d), Sandoz ComOps, Vienna, Austria**

**Your key responsibilities**:
Your responsibilities include, but are not limited to:

- Executive Assistant (incl. Event Management tasks)- Manages administrative tasks in own responsibility
- Support and improvement of interaction of country management team
- Coordinates Management meetings and offsites
- Supports and leads cultural activities
- Plan and coordinate administrative procedures and systems and innovate, improve and streamline processes
- Operational management
- Ensures timely support of business and non-business functions through effective resource allocation
- Organize all internal company wide events from start to finish and ensure compliance with company guidelines (e.g., expense policy adherence).
- Ensure high quality logistics (e.g., hotels, restaurants, transportation) and align with other key stakeholders responsible for content to ensure meetings deliver intended objectives
- Provide on-site event management including logistics and issues management, and customer support as and when required
- Involved and/or leading on various Cross Divisional events/projects from time to time as required by the business
- Managing budgets for events
- First-Line Manager of the General Administration Team (two team assistants)

Project Management- Establish and oversee project plans with detailed timelines by working with cross functional teams, defining roles and responsibilities, setting deliverables and managing Sandoz ComOps activities from initiation to completion.
- Provide regular updates to management, governance teams, and sponsors. Communicate back to internal groups the expectations set forth for each group i.e. clear details, critical timeframes, deliverables and expectations.
- Evaluate project performance and recommend refinements and improvements of all components of projects.
- Support process and operational improvement initiatives, including change management activities to facilitate adoption by team members.
- Establish and build relationships with involved stakeholders, also cross-border and cross-divisional

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

**Minimum requirements**

**What you’ll bring to the role**:
**Essential**:

- University degree favorable
- Business fluent German and English
- Superior ability to communicate, collaborate effectively, and push things through/across a matrixed company
- Experience in project management
- Strong interpersonal skills
- Leadership experience direct/in matrix
- Strong MS office user capabilities
- Digital savvy

**Why Sandoz?**

500 million patients were touched by Sandoz generic and biosimilar medicines in 2020 and while we’re proud of this, we know there is more we could do to continue to help pioneer access to medicines for people around the world.
- How will we do this? We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
- We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying**Imagine what you could do here at Sandoz
**In addition to a market-competitive base salary, we offer an attractive incentive program, a modern company pension scheme, learning and development options as well as worldwide career opportunities within the Novartis group. In accordance with Austrian law, we are obliged to disclose the minimum salary as stated in the collective bargaining agreement. For this position the minimum salary is € 49.804 /year (on a full time basis). We also offer a potential market oriented excess payment in line with your experience and qualifications. We are open for part-time and job sharing models and support flexible and remote working where possible.**Commitment to Diversity & Inclusion**:
Sandoz is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve.
- Our recruitment decisions are based on selecting the best person for the job, regardless of gender, religion, age, colour, race, sexual orientation, nationality or disability.**Division**
- SANDOZ

**Business Unit**
- COMMERCIAL OPS EUROPE SZ

**Country**
- Austria

**Work Location**
- Vienna

**Company/Legal Entity**
- Sandoz GmbH

**Functional Area**
- Facilities & Administration

**Job Type**
- Full Time

**Employment Type**
- Regular

**Shift Work**
- No

**Early Talent**
- No

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