HR Administrator

Purpose of the role

A key role within the HR department, this position provides excellent administrative and operational support to the whole team. Takes ownership of all HR administration tasks, ensuring that all administrative jobs are well organized, prepared, and submitted in a timely way and ensuring that the HRIS system is always up to date.

The role has access to all areas of the department and works in collaboration with everyone. This is an ideal position in order to fully understand the fundamentals of good HR and to develop deeper skills within the function by shadowing the HRBPs for growth and development.

This role is a client-facing position. Credibility is built by delivering on promises, maintaining a confidential and professional approach to work, and displaying our values through the delivery of timely and accurate information in a proactive and professional way.

**Responsibilities**:
1. Operational- Understands the key deliverables of the in country HR roadmap and how this impacts on their role- Liaises with Talent Acquisition to ensure alonboardingng information is coordinated and sent out on time to new hires- Undertakes background checking when required and manages validation process and reference checking for all hires- Keeps effective systems in place for checking the status of hires, induction, and probationary periods- Supports the Junior HRBP by working with the line managers to ensure they have set up team inductions for new hires- Coordinates with relevant departments so that IT is requested for new joiners- Coordinates the return of IT equipment with leavers- Maintains Workday and ensures all documents are filed in a timely manner and keeps information recorded correctly- Works with the HRBPs to assist with leavers, following through on final balances, removal from systems and actioning leavers in a timely way and in line with the terminations policy- Assists the HRBPs at formal meetings by taking notes and producing a record of the meeting in a timely manner- Supports the HRBPs with all HR activities including the administration of the annual Performance Evaluation process, salary review and annual audits of data, policies and information- Builds effective relationships across the organisation and assists with queries and questions, and responds in a timely manner- Produces reports and analysis of data as directed by the Senior HRBP and HRBPs- Assists and manages projects as and when requested by the HR team

2. Governance- Seeks to find ways to develop or improve existing processes so that information is easily accessible by the team and accuracy is maintained- Is fully familiar with all internal key HR policies including but not limited to the code of conduct, disciplinary, grievance and terminations- Understands HR SOX obligations and the impact of non-compliance; can effectively discuss such topics with a good understanding- Always conducts work in a confidential and professional manner

3. Workday- Has responsibility for the correct input of data into Workday- Has the responsibility for the accuracy of data input to workday- Liaises with the HRIS team, when necessary, to request support or guidance- Takes responsibility for ensuring Workday skills are up to date- Conducts regular audits of data within Workday by proactively running reports to check for gaps and effectively fills any gaps- Proactively makes suggestions on how to improve the administration of tasks

4. Group HR- Ensures a good relationship is built with the wider HR team- Supports and shares good practice- Ensures personal knowledge of policies, processes and documentation is up to date

Competencies- Has a passion for HR and is keen to develop skills- Has an approachable manner- Takes pride in their work and has an eye for detail- Is keen to learn- Takes ownership of their responsibilities

**Skills**:
- Very good time management skills- Experience, knowledge of Workday desirable- Excellent word, excel and power point skills- Excellent standard of written communication- Fluent in German and English- Highly organised

Qualifications and education requirement- Has previous, relevant work experience of working within a HR team of approximately 1 year- Degree educated