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Event & Project Coordinator

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Wien, Österreich Climate KIC Vollzeit

**Job Titles**: Event & Project Coordinator

**Contract**: until 31st December 2025

**Level**:Foundation
Please refer to our Capability Framework
**Location**: Denmark, Belgium, Germany, Italy, Poland, Slovenia, UK, Austria, Spain

**ABOUT US**:

- At Climate KIC, we are wholeheartedly committed to building a diverse and representative team and an inclusive workplace that values different life experiences and perspectives, and we encourage personal development, learning and growth._
- Don’t let Imposter Syndrome stop you from applying_

Climate KIC (Knowledge and Innovation Community) is Europe’s foremost climate innovation initiative. We understand that keeping global temperature rise below 1.5˚C demands unprecedented change. It requires new social dynamics, ways of doing business, capital flows, policymaking, economic models, and new ways of living. That is why our mission is to leverage the power of systems innovation to transform whole places, industries and value chains by 2030, working across sectors to develop and scale ambitious, mission-led programmes. Climate KIC’s strategy 2024-2030, _Transformation, with Urgency_, is available here.

Climate KIC operates as a not-for-profit platform working through public-private partnership, wielding both public and private funding. Established in 2010 and headquartered in Amsterdam, we orchestrate a community of more than 150 organisations including large corporations and SMEs, municipal and regional governments, universities and research institutes, as well as non-governmental organisations and civil society actors.

Climate KIC leads the implementation of the European Union’s Mission on Climate Neutral and Smart Cities and the launch pilot of the Mission on Climate-Adaptation both with the objective of catalysing rapid and deep transformation on a large scale, creating the precedent and economic transition conditions for demonstration, learning, capacity building, fast followership and investment. Achieving the EU Cities Mission will mean avoided scope 1 and 2 emissions alone of an estimated 0.7GT CO2e between now and 2040.

Climate KIC has a Remote-First strategy, where colleagues work remotely from home based in one of the countries where we have a branch or employing entity (and can work out of local offices or co-working seats, where they exist). We meet at our local offices to exchange and connect and use online collaboration tools to work with each other and with our community. On occasion, we meet in person as teams, and once per year as an organisation.

As a mission-driven organisation dedicated to climate transformation, we consider the climate impact of our own actions, for example travel, catering, or IT equipment.

**ABOUT THE ASSIGNMENT**

Short-term project management support is required to help co-ordinate Climate KIC’s presence at COP30 in Belem, Brazil in November (not required to travel to COP in person).

**Key Responsibilities**

**COP30**

Act as first/key point of contact for queries related to COP30, on behalf of Climate KIC and on behalf of the Systemic Climate Action Collaborative (the Collaborative, a joint initiative for which Climate KIC acts as Secretariat)

Coordinate and attend all meetings related to planning the presence and activities of Climate KIC and the Collaborative at COP30

Supporting with all logístical arrangements in the lead up to COP (working with 0.25 FTE from Boost Team): ensuring all Climate KIC delegates have made suitable travel bookings, accommodation bookings and keeping a central record of this information; maintaining information on Blue Zone accreditation/passes, creating and sharing guidance on the attendance of COP30; creating and sharing a briefing pack for all CKIC delegates attending COP30

Coordinate and maintain a detailed overview of Climate KIC and Collaborative activities at COP, working closely with key stakeholders in CEO Office, Cluster teams, Learning Services, Strategic Programmes, Communications, the Collaborative Events Taskforce, and other relevant teams, co-ordinating content for various activities/sessions as required

Update and maintain the ‘Climate-KIC at COP30’ and ’The Collaborative at COP30’ calendars

Supporting the CEO Office with relationship management with UNFCCC and other key partners/strategic relationships, as required

Supporting the CEO, EA to CEO and Chief of Staff to co-ordinate Climate KIC CEO’s presence at COP - including liaising with Future Funding and other relevant teams to understand where there will be opportunities for networking/fundraising

**Collaborative**

Supporting with coordination of learning events and meetings, including the Collaborative Sensemaking and Portfolio retreat in October 2025

Supporting with coordination and logistics for the Collaborative’s collective presence at major climate events in Q3-Q4 2025.

Providing support to the learning infrastructure working group in terms of notetaking, meeting structures and capturing of insights