Human Resources Assistant

vor 2 Wochen

Wien, Österreich United Nations Vollzeit

This position is located in the Staff Entitlements Unit (SEU), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC), in Vienna (Austria). The Human Resources Assistant will report to the Senior Human Resources Assistant, under the overall guidance of the Chief of Unit.

**Responsibilities**:
Within assigned authority, the incumbent will perform the following specific duties:

- Administration of benefits and entitlements: Review and process requests for benefits, entitlements and claims, maintaining accurate and correct entitlement data in Umoja for staff in Vienna and in field offices.
- Advise and inform separating staff on procedures and the related entitlements, and assist them in final arrangements.
- Act as focal point to individual staff members on matters related to salaries and allowances, and to substantive offices on all HR related matters.
- Maintain effective and efficient communication with the Financial Resources Management Service (FRMS) on staff salary, allowances and entitlement related issues.
- Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
- Provide general office support services. Process, draft, edit, proofread and finalise for signature/approval a variety of correspondence and other communications. Set up and maintain files/records (electronic and paper). Schedule appointments/meetings, monitor deadlines, etc.
- Prepare formal written responses to queries concerning HR related matters;
- Train new and lower-level staff in the unit.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other work-related duties as required.

Competencies
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of seven years (or 5 years in combination with a first-level university degree (Bachelor’s degree or equivalent)) of progressively responsible experience in human resources management, staff administration service or related area is required.

Several years of work experience in administration of employee benefits and entitlement is required.

Work experience with an Enterprise Resource Planning (ERP) system is required.

Work experience with SAP/Umoja is desirable.

Work experience with HR Partner roles in SAP/Umoja is desirable

Work experience within the United Nations system or similar international organization is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of t

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