Editorial Assistant(G5)

Editorial Assistant(G5) - (2024/0637 (018616))

Organization: MTCD-Editing Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-11-29, 7:39:49 AM

Closing Date: 2024-12-20, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The IAEA has an extensive publishing programme, implemented by MTCD Publishing Section which acts as the publishing house for the IAEA, producing a wide range of publications on nuclear related issues, online and in print. The Section provides high quality and adaptable publishing options that support the changing publishing and information dissemination requirements of the IAEA.

MTCD Publishing Section is responsible for offering a wide range of professional publishing services from author support, editing and production, graphic design, electronic publishing, printing and dissemination.

Main Purpose

As a member of a team led by the Head of the Editing Unit, the Editorial Assistant processes, pre-edits, proofreads and finalizes, as applicable, scientific and technical manuscripts in English, in accordance with the IAEA's editorial rules and style guidelines and in line with established IAEA publishing policies and practices. The Editorial Assistant is responsible for the appropriate level of quality control of technically complex texts, ensuring, to the extent required, their accuracy and completeness before dispatching them for printing and/or posting on the web.

Functions / Key Results Expected

Process, pre-edit, proofread and finalize, as applicable, scientific and technical manuscripts in English, in accordance with the IAEA's editorial rules and style guidelines and in line with established quality control procedures.

Ensure, to the extent required, the accuracy, consistency and completeness of manuscripts by checking spelling, punctuation, grammar, syntax and presentation.

If appropriate, pre-edit, restructure and reformat complex technical texts containing tables, charts, figures, mathematical formulas, diagrams, illustrations, references and bibliographies.

Proofread externally edited manuscripts and, if required, carry out remedial actions in cooperation with staff Editor(s).

Produce front matter and compile final PDF file for camera-ready manuscripts; assume responsibility for quality of finished projects.

Provide originators with specific instructions on correct format, layout, style and submission procedures; respond to queries from originators concerning manuscripts submitted for processing.

Create PDF files of selected manuscripts or relevant parts of manuscripts.

Record incoming/outgoing manuscripts in order to help control the flow of work in and out of the Editing Unit.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.**Functional Competencies**

**Name**

**Definition**
- Analytical thinking- Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.- Client orientation- Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.- Knowledge sharing and learning- Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.**Required Expertise**

**Function**

**Name**

**Expertise Description**
- Publishing- Document Management- An understanding of the pre-editing and general publishing processes for scientific and technical manuscripts and good knowledge of publishing software- Publishing- Proofreading- Good proofreading skills required- Publishing- Quality Management- Good understanding of the quality levels required for scientific publication, with careful attention to detailQualifications, Experience and Language skills
- Completed secondary education.
- Minimum of five years of relevant working experience in publishing, preferably in an international organization.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
- Administrative skills testing to IAEA st