Department Coordinator

Date: 17 Sep 2024- Department: Department of Network and Data Science- Full-time/Part-time: Full-time- Location: Vienna, AT, 1100- Application Deadline: Open until filled**Duties and Responsibilities**
- Managing an interdisciplinary master's program
- Administration of admission, course enrollment, teaching schedule, and room assignments
- Coordination of teaching collaborations with other departments
- Communication and coordination with program donors
- Planning and coordinating the departmental activities.
- Scheduling and administering exams, defenses.
- Liaising with other university offices at CEU (Student Records, Budget, Communications, Admissions, Recruitment, Dean of Students, etc.)
- Providing high-level administrative support to the Head of Department, faculty members, students, and guests.
- Organizing academic and social events, meetings.
- Administering faculty projects and supporting student-led research groups.
- Maintaining and updating databases.
- Compiling report and evaluations.
- Booking accommodation and travel.
- Keeping the departmental website up-to-date.
- Handling day-to-day technical problems.
- Participation in the departmental daily operations.

**Qualifications**
- Bachelor's degree
- Working experience in academia ideally in a similar position, or at an international company.
- Excellent communication and writing skills in English.
- A strong interest in and ability for working with students and faculty in an international environment.
- Ability to balance sensitivity towards student needs with respect to ensuring student adherence to university and program regulations.
- High-level computer literacy and advanced knowledge of the MS Office suite and mastery of databases. Experience with online learning management systems (e.g., Moodle, Blackboard, MS Teams).
- Excellent organizational and reporting skills.
- Structured and flexible way of thinking.
- Ability to work alone and in a team.
- A precise, proactive and efficient attitude and work ethics.
- Ability to prioritize multiple tasks and take initiative.
- Ability to follow instructions and meet deadlines.
- Problem-solving skills.
- Ability to understand and learn new tasks quickly.
- Multicultural orientation and open-mindedness.
- Good interpersonal skills.

**Advantages**
- Proficiency in spoken and written German.
- Previous experience in Higher Education, especially in similar jobs.

**What CEU Offers**
- International environment
- Salary supplement for meals
- Family Support Scheme
- Employer contributions to Resaver private pension plan
- In-house opportunities for job-related trainings and workshops
- Pet and child friendly office
- Hybrid working environment

We offer a gross annual salary of 42,840 EUR/year as well as a dynamic and international academic environment. The initial contract is for one year with the possibility of renewal.

**How to Apply**
- CV
- Motivation Letter
- Names of two references

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

**About CEU**

One of the world’s most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.
- Requisition ID: 660