Admin Coordinator

HOW MIGHT YOU DEFY IMAGINATION?

If you feel like you're part of something bigger, it's because you are. At Amgen our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world's leading biotechnology companies. We are global collaborators who achieve together—researching, manufacturing and delivering ever-better products that reach over 10 million patients worldwide. It's time for a career you can be proud of. Join us.

Admin Coordinator (m/f/d)
Vienna (Austria) | Full Time | as soon as possible

As the first point of contact at Amgen, you will manage front-desk operations and ensure a welcoming and professional experience for all visitors and employees. With a strong focus on fleet management, you will oversee company car operations, support daily business processes, coordinate administrative activities and cooperate closely with internal teams and external partners to maintain efficient office routines.

LIVE
What you will do

• Managing and coordinating Fleet Operations, including vehicle allocation, contracts, maintenance, insurance, vendor management and compliance with company policies
• Serving as the first point of contact at reception, greeting visitors and ensuring a professional and welcoming environment
• Handling and distributing incoming and outgoing mail, courier services and deliveries
• Supporting travel coordination, meeting arrangements and internal event logistics
• Overseeing office and facility management, including coordination of service providers (cleaning and maintenance) and management of access tokens and office supplies
• Acting as an Emergency Response Person, maintaining first aid kits, organizing first aid training and ensuring on-site safety readiness
• Supporting administrative processes such as budget tracking, invoice processing and document management
• Collaborating with internal teams and external partners to ensure efficient daily operations and high service standards
• Work closely with CRM Team on data privacy reporting

WIN
What we expect of you

• High school diploma or equivalent qualification
• 2-3 years experience in administration or reception, ideally in an international environment
• Experience in Fleet Management preferred
• Proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
• Ability to work independently as well as in a team and project management
• Fluency in German and English, both in oral and written communication
• Strong communication and interpersonal skills with a service-driven mindset
• Team-spirit, open-mindedness, problem-solving, attention to detail

THRIVE What you can expect of us

As we work to develop treatments that take care of others, so we work to care for our teammates' professional and personal growth and well-being.

• Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey
• Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
• We offer an annual minimum base pay of € 42.000,00 gross (full time/All In) per year and attractive benefits (e.g. flexible working hours/remote work, bonus payment and pension plan). The final compensation package will depend on your qualification and experience.

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