Office Manager

Founded in 2017, we're Europe's fastest-growing marketplace for refurbished products, active in 12 European countries, having surpassed €2Bn in GMV - all this while being profitable. With beautiful headquarters in Vienna, we have a remote-first culture and Refurbed's 250 employees can also enjoy two months of workation per year. We've been recognized for three consecutive years as the Top DACH Employer by Kununu.

Our mission is to empower customers to buy products up to 40% cheaper while making a substantial impact on reducing CO2 emissions - Join us to make consumption more sustainable

We are seeking a professional to manage office operations at our Vienna headquarters and coordinate key company events. The ideal candidate demonstrates strong organizational capabilities, effectively manages multiple priorities, and contributes to fostering a collaborative work environment.

This is NOT a remote job, but an on-site role within our People & Strategy department, located in Vienna. In this role you will work 5 days per week in the morning hours  (20–25 hours per week.) 

WHO YOU ARE

• Experience: At least 1.5 years in administrative positions, ideally with background in office management or event coordination
• Education: Background in Business Administration or a related field is preferred; relevant work experience will also be taken into account
• Knowledge: Solid understanding of office management fundamentals and event planning procedures
• Skills: Strong organizational skills, fluency in English and German, and demonstrated ability to handle multiple priorities
• Mindset: Proactive, detail-oriented professional with a commitment to supporting a positive workplace culture
• Confidentiality and Professionalism: People Team roles handle sensitive employee data and compliance documentation. Candidates must maintain strict confidentiality, demonstrating integrity, discretion, commitment to data privacy, and sound judgment in sensitive situations

WHAT YOU'LL DO

• Manage daily office operations at the Vienna headquarters and virtual office in Berlin, including front desk management, mail and shipping services, visitor coordination, vendor management, office supplies procurement, and workspace organization
• Support with three Office Weeks annually, coordinating logistics, managing budgets, and maintaining vendor relationships
• Provide logistical support for on-site events, including management meetings, candidate interviews, Seller Days, and other company gatherings
• Develop and propose innovative solutions to improve efficiency, reduce costs, and enhance convenience across office operations
• Build and maintain professional relationships with internal and external stakeholders to establish an effective network

Compensation: The CBA minimum remuneration for this role is EUR 2,195 per month (EUR 30,730 annually). Nonetheless, an overpayment is highly probable based on relevant experience.

WHY YOU WILL ENJOY WORKING WITH US:

Our Culture and Values:

• Decisions should be made based on facts and not by hierarchy levels? We sure think so
• We embrace giving and receiving feedback, testing and welcoming new ideas, as well as sharing our knowledge across the company.
• You fail sometimes? Well, so do we We're all just human, let's learn from our mistakes to improve in the future
• No matter who you love, where you're from, who you pray to, whether you pee sitting down or standing up – we are a bunch of talented people who enjoy spending our time making a difference

Personal & Professional Development:

• You'll have access to a dedicated learning budget within your department to support your growth, whether it's courses, conferences, or other learning opportunities that matter to you.
• We partner with Likeminded, offering you private sessions with experts for your personal growth and mental health.
• We frequently host internal workshops, allowing our teams to further develop their skills in different areas and enhancing collaboration across departments.

Flexibility:

• We care about a healthy work/life balance. We not only function and support a fully remote setting but also offer the possibility to work from our beautiful office in the vibrant heart of Vienna – we love dogs, so feel free to bring your furry little buddy too
• We trust you to do the best job, so we don't care so much when you do it – you are able to self-organize.
• You will also be invited to take part in our office weeks, happening three times a year, where you will have the chance to work side by side with your colleagues and enjoy the team-building events and on-site workshops

…and much more See for further insights