Marketing & Administration Coordinator

We have an exciting opportunity for a proactive and self‑motivated Administration & Marketing Coordinator to join the Investor Leasing team based in Western Sydney. Responsibilities Manage the end‑to‑end administrative processes that support the full property deal lifecycle, including preparing agency agreements, managing trust accounting and fee invoicing—while ensuring full compliance with CBRE policies and relevant legislative requirements. Provide high‑quality administrative support to a team of agents, including preparation of general correspondence and reports, managing corporate expense processing, coordinating team meetings and arranging travel as required. Assist with Salesforce database management, including tracking enquiries, opportunities, and pipelines for financial forecasting. Actively contribute to team meetings demonstrating a willingness to share ideas and information. Creation and preparation of high‑quality client submissions, pitches and presentations, including attending client presentations and liaising directly. Creating and managing marketing quotes for property campaigns. Coordinating external suppliers and organising bookings such as photography, signage, etc. Design and/or management of campaign marketing collateral, including information memorandums, signage, EDMs (electronic direct mail), online listings, digital/social media marketing, press releases, etc., ensuring all collateral meets the CBRE brand guidelines. Liaising with CBRE’s advertising agency to ensure the smooth running of marketing campaigns. Liaising with relevant internal team members to obtain supporting information for marketing collateral. About You Prior experience working within a related role; commercial real estate industry experience advantageous. Strong organisational skills, attention to detail and administrative capabilities. Excellent written, verbal and face‑to‑face presentation skills. Analytical ability and advanced MS Office skills, especially Excel. Ability to manage multiple priorities and work in a fast‑paced environment. Proactive, self‑motivated, and team‑oriented. Career‑mindful, client‑focused and rapport‑building mindset. What’s in it for you? Inclusive and supportive team culture. Ongoing training and development opportunities. Limitless development opportunities in a truly global organisation. A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days. Join our networking groups, committees and programmes including , Women in Property, NextGen, Pacific DEI Employee Groups, Fee‑Earning Women @ CBRE, First Nations Employee Group, and more Additional Information When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward‑thinking professionals who create significant impact. We welcome all applicants. Applicant AI Use Disclosure: We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. We are striving to remove barriers and improve the employment prospects of people with disability or long‑term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We welcome and encourage First Nations People to apply. #J-18808-Ljbffr