Administration Officer

Administrative Officer – Early Learning Centre Be part of a collaborative and thriving Early Learning Centre team at Haileybury’s Keysborough campus, where your expertise will help create an exceptional environment for children, families, and staff. Enjoy working in a fast-paced, dynamic setting with opportunities for growth and learning, plus the convenience of free on-site parking. At Haileybury, we are leading the way in redefining education and are seeking an innovative and people focused professional to join the Early Learning Centre team, based at Keysborough. The Role: This position plays a pivotal role in ensuring the smooth and efficient operations of Haileybury’s Early Learning Centre - Long Day Model. The successful candidate will oversee a range of administrative responsibilities, deliver exceptional stakeholder support, and contribute to key compliance and quality processes, all while fostering effective relationships within the ELC community. Key Responsibilities: Reporting to the Head of ELC Newlands, key responsibilities include: Coordinating and managing a variety of administrative tasks, including scheduling, mailouts, event planning, supporting committees, preparing reports, and allocating resources within set timeframes and standards. Providing high-level support and service to internal and external stakeholders, ensuring prompt resolution of issues while maintaining strict confidentiality, privacy, and compliance. Supporting ELC processes, particularly in the areas of compliance, quality assurance, and performance reporting. Accurately recording and managing meeting minutes, including those involving sensitive or highly confidential information. Developing and maintaining effective working relationships with colleagues, parents, and other stakeholders to promote and enable efficient service delivery. About You At Haileybury we are seeking exceptional people. We are looking for a team player with: Exceptional administration skills with a proven ability to develop and implement efficient operational processes and systems. Outstanding organisational skills, including the capacity to set priorities, manage time effectively, and plan workloads to meet tight deadlines. A strong commitment to delivering excellence in customer service, complemented by a proactive and hands-on approach. The ability to work collaboratively within a team environment while demonstrating independence, sound judgment, and initiative. Proven analytical and problem-solving abilities, enabling effective resolution of complex challenges. High-level written and verbal communication skills, with the ability to engage with diverse stakeholders and negotiate positive outcomes. If this sounds like you, we encourage you to apply to join the team at Haileybury where we aim to create a supportive culture and learning environment that fosters both academic achievement and personal growth for our staff and students. About Haileybury Haileybury’s vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel. Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work: Every student matters every day Every staff member matters every day One inclusive community. Haileybury offers a flexible, diverse and inclusive workforce. We’re focused on embracing change and celebrating and nurturing our people. Why work for us? Competitive salary, with further career development and opportunities Ongoing professional and personal development Excellent on-site facilities, grounds and working environment Secondment opportunities and pathways to other Melbourne campuses, Haileybury Rendall School Darwin and Haileybury Senior School Tianjin Supportive, hybrid and flexible work options Employee leave benefits such as paid parental leave and additional personal leave Employee Assistance Program (EAP) Various financial benefits to employees through discount partnership programs and salary packaging options Want to find out more? To view the position description or to apply, please click the "Apply Now" button to be redirected to our online recruitment portal. For any inquiries, contact the People and Culture Team at Please note that applications will not be accepted via email. Applications close at 10:00 am on Friday 3rd January 2025. Please note that successful applicants must have the right to work in Australia, National Police Check and Working With Children Check. Haileybury is committed to the protection and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the school's Child Safety and Wellbeing policy, ( Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people. #J-18808-Ljbffr