Property Administration Officer

About us Scouts is a worldwide not for profit movement that has shaped the development of youth and adults for more than 100 years. Scouts are in every part of our community and Scouts is the biggest and most successful youth organisation in Australia. More than 25,000 boys, girls, and adults in Victoria enjoy a huge range of activities. Scouting is diverse and inclusive, and welcomes all, regardless of race, faith, ability, gender, or orientation. Scouting Purpose The aim of Scouting is to encourage the physical, intellectual, emotional, social, and spiritual development of young people so they may play a constructive role in society as responsible citizens and as members of their local and international communities. This is achieved through a strong and active program that inspires young people to do their best and to always be prepared. Commitment to Safety and Inclusion Scouts Victoria is a Child Safe organisation. Scouts Victoria is inclusive of all, regardless of gender, sexuality, race, religion, or abilities and does not tolerate any form of harm, abuse or neglect. About the role The Property Officer is an integral part of the property team and, in some cases, will be the first contact by a wide range of internal and external stakeholders to assist in queries including leasing administration, project funding entities, local scout groups and will support the Property Strategy, Group Facilities Support and New Group Facilities Sub-committees with agendas, support information and minutes. Key functions of the role will include Develop and maintain strong professional relationships with volunteer stakeholders at all levels of the organisation. Management of Zoho desk enquiries and responses. Assist with stakeholder queries regarding Essential Safety Measure requirements. Updating stakeholders of Sub-Committee decisions. P2 applications, ensure they are completed correctly, pipeline report updated and decisions are communicated. Assist local groups with Utility and other account related issues. SubCommittee meetings. Monthly Property Strategic, Group Facilities Support and New Group Facilities. Preparing Subcommittee agendas, provide support documents, taking minutes and distributing. Administration Completion of Government grants, forms and reports. Assisting with the preparation of project financial acquittals with external funding partners. Managing processing and recording leasing documents in the Extranet and One drive folders. Collating building-related information including condition assessments, asset data, inspection program requirements, floorplan/spatial data and utilities connection. Reviewing and amending the project pipeline to ensure the accuracy of reported information and alignment with the project gateway process. Highlighting and expediting late or problematic outcomes. Assisting the Head of Property with BEC report compilation and actioning decisions. Property Sales listings and documentation. About you To be successful in this role you will be able to demonstrate: Positive and empathetic ability to communicate effectively with staff, volunteers, customers, and suppliers. Basic report writing skills. Basic Excel spreadsheet knowledge. Willingness to work in evenings to support the volunteer Sub-Committees. Satisfactory Police Check. Valid Working with Children Check Card. Communication and Relationship management. Administration duties in an accurate and timely manner. Compliance record keeping and reporting. As part of our Employment screening process you will be required to undertake a National criminal history check. In addition there is a requirement to possess a current Working with Children check for employment or apply if you do not already hold one. It is unlawful for prohibited persons to apply for work with children, and, as such, prohibited persons cannot apply for this role. Equal Opportunity Statement Scouts Victoria is an equal opportunity employer. Applications from Aboriginal and Torres Strait Islander peoples and people from culturally and linguistically diverse backgrounds are encouraged. Application Process To apply for this role please click on the "Apply" button below. Applications must be submitted through Be careful – Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr