Respiratory Admin Officer Level 3

Job Details Employment Type: Permanent Full Time Position Classification: Admin Off Lvl 3 Remuneration: - full time equivalent base salary range (excludes super, leave loading and salary packaging) Hours Per Week: 38 Requisition ID: REQ Location: Westmead Applications Close: Midnight on 9 December 2025 Sydney Children's Hospitals Network is the largest paediatric health care entity in Australia. We care for thousands of children each year in our hospitals and in their homes — with one purpose in mind — to help young people live their healthiest lives. What you'll be doing To provide Secretarial and Administrative services to the Respiratory Medicine Department. This includes assisting the team in their clinical roles e.g. scheduling appointments, transcription typing of clinical letters, answering and responding to telephone enquiries, managing referrals, processing invoices, bulk billing, updating and maintaining patient information via databases, coordinating clinics through the patient scheduling system, as well as organising patients files that are required for the Medical teams for Patients Clinics: Children’s Hospital Medical Centre, Outpatient Outreach Orange, CF clinics. Healthroster data entry and roster creation through roster demand template/s for department staff members. Coordinate all Telehealth Outpatient clinics bookings for Respiratory Medicine Consultants, contacting patient’s families and ensuring all clinic patients have current/valid referral letter and updated on the system (scheduler/powerchart), chasing up all expired referral letters by following up either with patients family or GP practice. Exercising initiative in the application of established day to day work practices and procedures in the Department such as prioritizing workload and ensuring tasks are met within a timely manner. Uploading referral letters and any other correspondence in Powerchart. Liaising frequently with Outpatients Manager and staff to advice of consultants preferences, in regards to Telehealth/Face to Face patients appointments outcome. About You Demonstrated experience in administration working within a medical environment Demonstrated excellent communication, interpersonal skills and organisational skills, with internal and external stakeholders Proven medical terminology and audio transcription experience with accurate and advance keyboard skills How to Apply Click ‘Apply Online’ and submit your application including: Aresumedetailing relevant knowledge, skills and experience (maximum 5 pages) Answers to the selection criteria in the Position Description Additional Benefits (for eligible employees) Salary packaging for tax savings Meal entertainment savings Accrued Day Off (ADO) for Full Time employees Access to the Employee Assistance Program (EAP) Fitness Passport Flexible Work Practice Opportunities Need more information? Click here for the Position Description. Find out more about applying for this position Learn more about The Sydney Children’s Hospitals Network Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application. Further Contacts and Support For role related queries or questions contact Hiran Selvadurai on We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children’s Hospitals Network. For Aboriginal candidates who would like to talk to SCHN’s Aboriginal Workforce Consultant, please contact For technical support please contact the customer services team on . Child Safe Standards SCHN is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse. Additional Information Applicants will be assessed against the essential criteria in Position Description. Please ensure that you review this document to understand the full requirements of the role. NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs. SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers. Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing. Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency. Eligibility List An eligibility list may be created for future permanent full or part time and temporary full or part time vacancies. Find us on Facebook, Instagram, LinkedIn and YouTube. #J-18808-Ljbffr