Senior FAC Coordinator

Introduction Are you passionate about helping people navigate their path to parenthood We are seeking a Senior FAC Coordinator to lead the daily operations of our Fertility Advice Centre (FAC) in this pivotal role you will be the first point of contact for clients ensuring a seamless and supportive experience while driving operational excellence across the team. The Company Over 21000 babies and countless smiles for more than 21 years. Established in 2003 City Fertility (CFC) is one of Australias leading IVF & fertility service groups. We provide seamless care across the full fertility spectrum while ensuring the best possible chances of conception for our patients through our rigorous protocols and science-based treatments. As a proud partner of the CHA IVF global network we benefit from over 35 years of world-renowned expertise in reproductive medicine. This partnership gives us unique access to CHA and SMGs global medical operational and research excellence allowing us to offer cutting-edge fertility care with a personal touch. Why Join UsAt City Fertility you will be part of a progressive and people-centred organisation that values innovation integrity and impact. We offer a flexible and supportive work environment opportunities for professional growth and the chance to make a meaningful contribution to a growing healthcare group. Description Position Purpose The Senior Fertility Advice Centre (FAC) Coordinator plays a pivotal role in leading the daily operations of the Fertility Advice Centre ensuring the delivery of exceptional client service and operational efficiency. This role is responsible for supervising inbound and outbound communications coordinating client services and managing administrative processes to support a seamless and compassionate experience for individuals seeking fertility advice and treatment. The Senior FAC Coordinator sets and monitors customer service targets ensures timely and appropriate responses to all enquiries and identifies opportunities for continuous improvement. As a key support to the FAC team and broader clinic operations this role contributes to the overall success of the fertility service through leadership initiative and a strong commitment to patient-centred care. Key Responsibilities Coordinate daily operations of the Fertility Advice Centre Be the first point of contact for clients delivering empathetic and professional service Manage appointment scheduling follow-ups and multi-channel communications Maintain accurate client records and uphold confidentiality standards Support administrative tasks reporting and documentation Liaise with clinical and admin teams to ensure continuity of care Monitor service metrics and identify areas for improvement Assist with onboarding and training of new FAC team members Contribute to the development of FAC procedures and protocols Coordinate marketing and promotional activities for the FAC Ensure alignment with organisational values in all client interactions Support audits and quality assurance processes Stay informed about fertility services and communicate effectively with clients Collaborate across departments to enhance service delivery Provide feedback to management to improve client experience Key Criteria Proven experience in a client-facing role with a compassionate approach Strong administrative skills and attention to detail Excellent communication skills both verbal and written Ability to work collaboratively in a multidisciplinary team Experience in healthcare or fertility services is highly desirable Additional Information An applicant must be legally entitled to work in Australia - successful candidates are required to provide proof of their right to work in Australia prior to commencement. Candidates applying for day procedure / hospital positions may be required to provide proof of specific immunisations and vaccinations. All personal information received by will be stored used and disclosed by us in accordance with our Privacy Policy. Application Process If you are ready to take the next step in your career and contribute to a team that is changing lives we would love to hear from you. Click Apply and submit your resume and cover letter (including contact details for two referees) today. Alternatively you can find all our opportunities at City Fertility Career Opportunities : note that applications will be progressed as received. Required Experience Senior IC Key Skills Compliance Management, Microsoft Access, Clinical Counseling, Financial Concepts, Microsoft Publisher, Microsoft Word, Conflict Management, Microsoft Powerpoint, Smartsheet, Training & Development, Epic, Project Coordination Employment Type: Full-Time Experience: years Vacancy: 1 City Fertility is proud to be an equal opportunity employer. We celebrate diversity in all its forms and are committed to fostering an inclusive workplace where everyone feels valued and empowered to contribute. Regardless of gender age ability race ethnicity sexual orientation gender identity or religion - we welcome you to be part of our progressive and supportive team. #J-18808-Ljbffr