Executive Personal Assistant

We have an exciting opportunity to appoint a Personal Assistant to support our EGM of Workplace & Enterprise Asset Management and their respective leadership team. About the role Based in our Sydney Head Office as a Personal Assistant, you will be supporting the EGM and their respective leadership team playing a critical role ensuring the smooth operation of the team as well as assisting with the strategic goals of the business unit. This role will be diverse and will see you managing a range of competing tasks Your responsibilities will include but not limited to: Provide high-level, proactive administrative support to the Executive General Manager (EGM) and senior leadership team, ensuring seamless execution of strategic and operational priorities. Manage complex diaries for the EGM and senior leadership team, anticipating needs, prioritising commitments, and aligning schedules to maximise executive effectiveness and business outcomes. Monitor and manage email communications for the EGM and leadership team, identifying critical issues, escalating urgent matters, and ensuring timely, strategic responses. Plan and manage all domestic and international travel for the business unit, ensuring alignment with policy, cost efficiency, and minimal disruption to executive workflows. Process and reconcile expenses in accordance with corporate policy, ensuring accuracy, compliance, and timely reporting. Support the development and maintenance of systems, procedures, and internal controls that enhance administrative efficiency and governance. Monitor operational expenditure, budgets, and forecasts for the leadership team, providing insights and supporting financial accountability. Prepare high-quality presentations, reports, and complex documents with a focus on clarity, consistency, and alignment with strategic messaging. Raise purchase orders and process invoices in line with procurement policies, ensuring timely vendor engagement and financial compliance. Lead the onboarding process for new team members, coordinating IT setup, site access, stakeholder introductions, and first-day experiences to ensure a smooth transition. Act as the primary liaison for internal and external communications, managing correspondence with professionalism and discretion, and representing Stockland in alignment with its brand and values. Maintain accurate and up-to-date contact records in Salesforce, supporting stakeholder engagement and relationship management. Coordinate and prepare for key meetings, including agenda development, presentation preparation, minute-taking, and proactive follow-up on action items. Manage logistics for business unit events, conferences, and functions, including catering, venue coordination, and agenda planning, ensuring cost-effectiveness and brand alignment. Support the delivery of strategic initiatives and special projects, ensuring alignment with business goals and timely execution. Identify and contribute to organisational improvement initiatives, driving efficiency and enhancing team performance. Follow the appropriate CR&S processes, business practices, and measurement tools and report any non-compliance. Contribute to a safe and environmentally friendly workplace for internal stakeholders and customers. About you To be successful in this position you will have relevant experience in a Personal Assistant role. Your love for coordinating and organising, and your desire to go above and beyond for your stakeholders are the qualities that make you great at what you do. With exceptional attention to detail, you are proactive in identifying solutions, committed to achieving quality outcomes and can naturally prioritise a busy work schedule. With excellent communication and MS Office skills, you are someone who builds trusting working relationships with your peers, managers, and stakeholders. The Stockland Proposition At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career. We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products. Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date. Apply today – Stockland – a better way to live. Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. #J-18808-Ljbffr