Executive Assistant

Executive Assistant Status: Remote | Full-Time (40 hours/week) Schedule: Monday to Friday | 8:00 AM – 5:00 PM AEST Time (5:00AM – 2:00PM PHT) Why choose Remote Staff? 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance. 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007 Competitive and negotiable compensation (depending on skill level & experience 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction. Role Objective The Executive Assistant role is responsible for providing high-level executive support to the CEO through proactive calendar oversight, inbox and communication management, and coordination of professional and personal commitments. The role ensures seamless scheduling, clear communication flow, and efficient daily operations, enabling the CEO to focus on strategic priorities. This position also provides administrative, logistics, and light marketing support while upholding confidentiality, professionalism, and organisational standards. Job Responsibilities Executive & Calendar Management Manage and maintain multiple dynamic calendars with a high level of accuracy and foresight Ensure calendar entries are complete, organised, and purposeful, including relevant context, preparation notes, locations, and confirmations ahead of appointments Coordinate professional and personal appointments to support effective time management Proactively identify scheduling conflicts and resolve them independently where possible Inbox, Communication & Coordination Assist with managing and triaging the CEO inboxes daily, flagging urgent matters and ensuring all actionable items are responded to or appropriately delegated Assist with liaising with lawyers, contractors, stakeholders, and professional contacts on behalf of the CEO Assist with managing multiple incoming phone lines, ensuring calls and voicemails are logged, prioritised, and actioned Travel, Logistics & Personal Assistance Plan and coordinate travel, accommodation, itineraries, and related logistics Provide assistance with personal administration tasks (such as purchasing, bookings, rentals, or general organisation) in a professional and confidential manner Marketing & Administration Support Provide assistance with mass communications, marketing coordination, and basic social media support as required Support general administration and operational tasks in line with ATFJ policies, procedures, and ethical standards Contribute positively to team culture and assist with other duties as directed Job Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative support role Strong expertise in managing complex, high-volume, and fast-changing executive calendars with attention to detail and foresight Demonstrated ability to proactively identify scheduling conflicts, prioritise tasks, and resolve issues independently Excellent written and verbal communication skills, with experience liaising professionally with lawyers, contractors, stakeholders, and senior-level contacts Experience managing executive inboxes, triaging communications, and ensuring timely follow-up and delegation Ability to handle multiple phone lines, log communications accurately, and prioritise urgent matters Proven experience coordinating travel, accommodation, itineraries, and logistics High level of discretion, confidentiality, and professionalism when handling sensitive business and personal matters Basic experience or willingness to assist with marketing coordination, mass communications, and social media support Proficiency with digital tools such as email platforms, calendar systems, document management, and collaboration tools Ability to work autonomously while contributing positively to team culture and supporting broader administrative and operational needs #J-18808-Ljbffr