Administration & Operations Associate
Vor 7 Tagen
The Admin & Operations Associate provides a range of services to internal stakeholders in the field of events organization finance contract management and general office administration. Key Responsibilities Plan and execute internal team meetings and external customer facing events end to end. Negotiate with vendors and suppliers to obtain the best possible rates. Draft and finalize the Agreements using approved templates. Coordinate the approval of sponsorships. Organise and manage travel requirements including flights and accommodation. Monitor actual spend vs. budget organize POs and process invoices. Prepare post-event reporting including transfer-of-value reports. Finance and Accounting Support Create purchase orders (POs) and obtain approvals. Support debt collections for SAS products and HCL in NZ. Process incoming invoices verifying coding reconciling the invoices and accounts. Manage credit card expense claims (via the ZoHo application and bank platform) disseminate the statements and follow up with liquidation process. Support account receivable and accounts payable; work with external finance providers to manage invoices and expense payments including reconciliation of accounts. Manage payments to TGA and the Department of Health. General Office Administration Ensure asset management and general operations including purchasing IT equipment office supplies and maintaining proper stock levels. Monitor the and shared inboxes. Coordinate travel bookings (domestic and international) including flights hotels and car rental. Support the roll-out of new policies and SOPs by providing training. Assist new staff during their on-boarding. Qualifications 5 years of experience in events management financial support and administrative roles (to senior professionals). Experience working in the pharmaceutical industry with specialist clinicians (preferred). Excellent organisation skills. Impeccable communication and collaboration abilities. Able to manage time effectively and meet deadlines. Ability to manage quantitative data with attention to details. Proficient IT skills in all business-related packages including MS Office Veeva. Valid / unrestricted Australian drivers licence. Completed Medicines Australia CEP program Remote Work : No Employment Type : Full-time Key Skills Business,Information Management,Accounting,Corporate Risk Management,Faculty,Jms Experience : years Vacancy : 1 #J-18808-Ljbffr
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AMP 2026 Financial Services Graduate Program
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City of Melbourne, Österreich Culture Amp VollzeitStrategy & Business Operations Senior Associate Melbourne Join us on our mission to make a better world of work. Culture Amp is the world’s leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform...
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vor 3 Wochen
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