Executive Assistant to Executive Director Planning and Development

Executive Assistant to Executive Director Planning and Development The City of Swan is seeking an experienced and highly capable professional to step into a diverse and rewarding role providing business support to our Executive Director Planning and Development. The Planning and Development Division shapes the City's growth and helps build the Swan economy and community. It does this by providing Strategic Planning services to guide development, Statutory Planning services to assess development, Health and Building services to ensure that standards of safety and public health are met. Working in a fast paced, politically sensitive environment, you will be the trusted liaison between the Council members, Executive Team, business units Managers and other major stakeholders. Your exceptional organisational skills, ability to anticipate needs as well as strong interpersonal skills will ensure success in this role. As the Executive Assistant to the Executive Director Planning & Development, you will; Provide a confidential, efficient, customer focused and proactive executive and business support service to the Executive Director Planning & Development Support the Executive Director in remote decision-making and ensure that the Executive Director is advised of urgent matters requiring their attention or issues that may be arising across the business that they need to be briefed on Proactively manage correspondence, both e-mails and letters received. This includes preparation of responses and briefing notes as required, keeping the Executive Director regularly updated on sensitive or time critical matters, and following up with the relevant City officers when responses are overdue Support the Executive Director by proactively responding to enquiries and requests from Councillors, residents, staff and other customers with a high level of discretion, maturity, diplomacy and judgement ensuring exceptional customer service. About you The successful candidate will have the following: A tertiary degree in a relevant area such as commerce, arts, planning, law or relevant experience Exceptional organisational skills, with a keen eye for detail and the ability to manage competing priorities under pressure Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Council members and members of the community Demonstrated proactive approaches to problem-solving with strong decision-making capability A satisfactory National Police Certificate is required. About working with us The salary for this position will be from $84,485.93 to $100,282.66 per annum, depending on the skills and experience of the successful applicant. You will also enjoy benefits including Flexibility to balance work and life through supported work from home and a 19-day month Excellent leave entitlements e.g. purchase additional leave, Local Government public holiday Generous Superannuation contributions up to a total combined 17% Comprehensive employee wellness program Generous study assistance (terms and conditions apply) Free parking options available Travelsmart allowance to support public transport use or cycling to work About the City The City of Swan, located north east of Perth, is the largest local government by land size in the Perth metropolitan area, and has one of the fastest growing populations. The City covers an area of 1,042 square kilometres, equivalent to almost 20 per cent of the Perth metropolitan area. A beautifully diverse expanse of land, the City is rich in natural assets, including the iconic Swan River and internationally renowned Swan Valley viticulture region established in 1829. Our location, services and facilities make the City an attractive place to live. The population across our 42 suburbs stands at 168,334 in 2023, but is set to reach 300,000 by 2050. The Whadjuk people of the Noongar Nation have been the traditional custodians of the land for more than 40,000 years. The Derbal Yerrigan (Swan River) holds enormous cultural significance for the Noongar people. The City is also rich in European history, and our community is a melting pot of multiculturalism, with one in three people being born overseas and one in five speaking a language other than English at home. Our ideal location, significant history, diverse community and strong economy ensures a positive future for the City of Swan, full of opportunity. Our purpose at the City is to improve the quality of life for all of the people who live in, work in and visit the City of Swan by delivering our vision of ‘one city, diverse people, culture and places’ through shared values of respect, excellence, accountability and leadership. At the City of Swan we are committed to recruiting and retaining the right people and creating a great place to work. We offer our employees real careers, real impact, and real rewards. We welcome people with diverse skills, experiences, perspectives and backgrounds and encourage applications from Aboriginal or Torres Strait Islander peoples, and individuals who may identify as LGBTIQ+, with disability, a culturally and linguistically diverse background, and people of all ages. For a confidential discussion, please contact Helen Harrison directly on . For queries regarding the application process, please contact our friendly People Services team on . To apply please submit a cover letter that outlines your qualifications and experience and why you would be a good fit for this role, and a resume via the link. Closing Date: Friday 5 December 2025 5PM AWST The City of Swan reserves the right to commence shortlisting and interviews earlier than the closing date. The City also reserves the right to close the vacancy early therefore if you are interested in this position, please submit an application as early as possible. *No agencies please. #J-18808-Ljbffr