Administrative Officer

Position Overview Department of Health – Hospitals & Primary Care - Hospitals Sth – Surgical & Perioperative Services Applications must be submitted by Wednesday 03 December. Award / Classification: Health and Human Services (Tasmanian State Service) Award, General Stream, Band 3 Salary: $73,811 to $79,779 per annum (pro rata) Employment type: Permanent, part‑time Region: South Location: Royal Hobart Hospital The Team The Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. We promote a positive working environment with a can‑do attitude. Applicants should demonstrate initiative, a positive and enthusiastic attitude, multitasking skills, and be capable of working autonomously and as part of a team. Responsibilities The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include: Utilising software such as iPM, DMR and PageUp Co‑ordinating shared mailboxes Co‑ordinating and tracking complaints Diary management Progressing payroll Meeting preparation and minute taking Coordinate, and assist in the delivery of, a wide range of administrative services within the Surgical and Perioperative Services areas. Take responsibility for work assignments and provide operational, administrative and project support and coordination as directed by the Nursing and Clinical Directors. The Role Provide high‑level secretarial and administrative support for Surgical and Perioperative Services, including the management of non‑clinical, financial and administrative information. Support the day‑to‑day running of Surgical and Perioperative Services and ensure the efficient flow of information and correspondence relating to the activities of the Department. Qualifications Sound knowledge and experience of administrative practices and contemporary computer applications, high‑level minute taking and meeting organisation skills. High‑level written and verbal communication skills, able to liaise with a wide range of internal and external clients in a sensitive and confidential manner. Demonstrated ability to organise, set priorities and meet deadlines, handling multiple tasks concurrently in a demanding work environment. Provide high‑level administrative support to Nursing and Clinical Directors, including a high‑level reception service, ensuring sensitive and confidential handling of routine and complex enquiries. Assist with basic research and coordinate background notes, briefing material and other information for Directors, ensuring timely and confidential handling of routine ministerial correspondence and complex documentation. Note: Please refer to the Statement of Duties for all selection criteria. Details of Appointment Permanent part‑time day worker, working 60.8 hours per fortnight, commencing as soon as possible. Notwithstanding hours to be negotiated with the successful applicant. For a period of twelve months from publication, this selection process may be used to fill subsequent or similar vacancies. Salary Packaging You’ll have access to salary package benefits including living expenses up to $9,010 and meal entertainment up to $2,650 each FBT year, plus other eligible benefits. Benefits Professional development and accelerated pathways. A range of leave entitlements, including study leave and Professional Development Support. Fitness Passport – You and your family can access 40+ fitness facilities across Tasmania for a weekly fee per person or for a family. Apply Online Please click the “Apply” button on this screen and complete the 1–2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria is not required. Applications from Recruitment agencies will not be accepted for this role. For More Information Applicants who require further information are encouraged to contact the Contact Person for detailed information about the vacancy. Working at the Department of Health Compassion, Accountability, Respect, Excellence are the key values. We encourage applicants from Aboriginal and Torres Strait Islands, LGBTIQA+ people, and people living with disabilities. Contact Speak to the Contact Officer if you have any questions. Submit your application including any additional documents as specified in each individual vacancy notice. #J-18808-Ljbffr