Administrative Officer

Join to apply for the Administrative Officer L1) role at Department of Health, Tasmania . The Team Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunities for professional development and growth. Our stream promotes a positive working environment and focuses on problem solving and a can‑do attitude. We seek applicants who can demonstrate initiative, a positive and enthusiastic attitude, multitasking skills, and the ability to work autonomously and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Utilising software such as iPM, DMR and PageUp Co‑ordinating shared mailboxes Co‑ordinating and tracking complaints Diary management Progressing payroll Meeting preparation and minute taking Other duties as required The Role Provide high‑level secretarial and administrative support for Surgical and Perioperative Services, including the management of non‑clinical, financial and administrative information. Support the day‑to‑day running of the Services and ensure the efficient flow of information and correspondence. Coordinate and assist in the delivery of a wide range of administrative services within the Surgical and Perioperative Services areas. Take responsibility for work assignments and provide operational, administrative and project support and coordination as directed by the Nursing and Clinical Directors. You will need Sound knowledge and experience of administrative practices and contemporary computer applications with high‑level minute‑taking and meeting organisation skills. High‑level written and verbal communication skills, including the ability to liaise with a wide range of internal and external clients in a sensitive and confidential manner with an understanding of confidentiality requirements. Demonstrated ability to organise, set priorities and meet deadlines, and handle multiple tasks concurrently in a demanding work environment. Provide high‑level administrative support to Nursing and Clinical Directors, including reception services, ensuring sensitive and confidential handling of routine and complex enquiries. Assist with basic research and coordinate background notes, briefing material and other information for Directors, ensuring timely and confidential handling of routine ministerial correspondence and complex documentation. Details of appointment Permanent part‑time day worker, 60.8 hours per fortnight, commencing as soon as possible. Hours to be negotiated with the successful applicant. The selection process may be used for subsequent or similar vacancies for 12 months from publication. Salary $73,811 to $79,779 per annum (pro‑rata). 12% superannuation contribution on top of this amount. Salary range follows Public Sector Unions Wage Agreement 2022. Salary Packaging Access to salary platform benefits including living expenses up to $9,010 and $2,650 in meal entertainment each FBT year, plus other eligible benefits. Benefits available to eligible candidates Professional development and accelerated pathways. Range of leave entitlements, including study leave and Professional Development Support. Fitness Passport – access to 40+ fitness facilities across Tasmania for $14.50 per week per person, or $28.05 for a family. How to apply Apply online through the Department of Health portal. You will be prompted to complete a 1‑2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria is not required. Applications from recruitment agencies will not be accepted. Contact Nadia JarmanOffice Manager – Surgical and Perioperative Services EEO Statement The Department of Health is an equal opportunity employer. We encourage applications from Aboriginal and Torres Strait Islander peoples, LGBTIQA+ individuals, people with disabilities and other key communities. Applicants who require further information are encouraged to contact the above contact person for detailed information about the vacancy. #J-18808-Ljbffr