Operations Manager/Pre-Site Coordinator

Maybach Property Group is a leading wholesale residential builder based in Melbourne, partnering with developers, investors, and property professionals to deliver high-quality turnkey housing solutions. Our goal is to make the building process as effortless as possible for our clients. Backed by an experienced management division, here and interstate, with a wealth of knowledge in the residential building sector, the group’s vision is simple; to deliver quality homes to valued clients, maintaining impeccable quality with transparent and honest service. As our business continues to grow, we’re seeking an experienced Operations Manager to lead our construction and administrative operations, drive performance, and support our continued expansion across Victoria. The Opportunity Reporting directly to the Managing Director, the Operations Manager will oversee the entire operational function of the business — from initial sales through to handover and maintenance. This is a broad, hands‑on leadership role responsible for ensuring every stage of the building process runs efficiently, compliantly, and profitably. Key Responsibilities Oversee all new home sales and the preparation of building contracts. Manage all pre‑site administration tasks, including: Title documentation and property service information Soil testing and land surveys Developer approval applications Water and service connection applications Building Permit submissions and approvals Supervise the drafting and estimating departments to ensure accuracy, efficiency, and timely completion of documentation. Forecast and manage the pre‑site pipeline — tracking job progress and readiness to commence construction in line with monthly targets. Identify and resolve bottlenecks in pre‑site processes to ensure a consistent and predictable workflow from sales through to site start. Construction Operations Oversee day‑to‑day construction operations across multiple residential projects. Lead and support Site Supervisors and project teams to achieve project milestones. Monitor schedules, budgets, and quality control across all sites. Provide fortnightly construction updates to stakeholders. Prepare and issue progress (construction stage) claims. Collate all trade compliance certificates and submit documentation for Occupancy Permit applications prior to handover. Organise and schedule all Practical Completion Inspections (PCI) with Site Supervisors and client representatives. Oversee the handover and maintenance processes to ensure a smooth client experience. Develop, coach, and mentor operational and construction teams. Ensure all operations comply with OH&S, quality, and regulatory standards. Streamline systems and processes for greater efficiency and scalability. Collaborate with management to support business growth and operational strategy. Key Selection Criteria To be considered for this role, you must meet the following essential criteria: Minimum 2 years’ experience working with a residential builder (wholesale, volume, or custom). Proven experience in Operations and pre‑site administration, including permits, developer approvals, and service connections. Experience with forecasting pre‑site commencements and managing workflow targets. Australian Citizen or permanent resident. Strong organisational and time‑management skills with exceptional attention to detail. A hard‑working, proactive attitude with a commitment to meeting deadlines. Excellent communication and stakeholder management skills. Demonstrated ability to lead and coordinate multiple departments or teams. Proficient in construction management systems and general computer literacy (MS Office, Excel, ClickHome or similar). Sound knowledge of Victorian building codes, regulations, and permit processes. Professional presentation and a high standard of integrity. Be careful – don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr