Executive Assistant/Finance Operations Coordinator

Executive Assistant/Finance Operations Coordinator (3-days) BlueRock is a multidisciplinary firm based in Australia, providing integrated professional services to business owners and investors. About the Finance team From home loans to large-scale development funding, the Finance team secures funding to bring clients’ dreams to life. What You'll Be Doing We are seeking a Junior Executive Assistant / Finance Operations Coordinator to provide day‑to‑day administrative and operational support to our Executive Managing Partner, Jamie, on a part‑time basis (3 days per week). Responsibilities Diary management – maintain Jamie’s calendar, prioritise appointments and brief him for each meeting Client and internal meetings – arrange and coordinate client meetings, initial introductions and internal BlueRock meetings Liaison with contacts – organise meet‑and‑greets with key contacts and lenders as required Follow up on new opportunities – assist in contacting new client leads and organising diaries for initial conversations Team and client events – support planning and logistics for team events (annual planning day, socials, birthdays) and client events Travel bookings – book travel and accommodation for Jamie and division leaders attending interstate meetings and conferences Onboarding/off‑boarding – assist with staff onboarding/off‑boarding using DMH Connective and coordinate with People & Culture Probation and training – ensure probation reviews are diarised, forms completed and manage the division’s internal training schedule Candidate meetings – schedule candidate catch‑ups and interviews with People & Culture Card and receipt management – act as primary contact for AirWallex corporate cards and manage receipt collection and reconciliation Forecasting & reporting – record forecasted monthly revenue in the firmwide MADRO report and maintain the Excel forecast Commissions & invoicing – support the accounts team with commissions reconciliation and create invoices in Xero when requested Budget meetings – attend monthly budget meetings and take action notes as required Subscriptions – monitor and ensure memberships and subscriptions are up to date Client care – arrange client gifts and assist with client communications as needed Marketing & content – liaise with marketing to release content to clients and prepare internal meeting materials and slide decks Ad‑hoc support – provide whatever Jamie needs to feel organised and supported day‑to‑day Requirements Experience – 1‑3 years in an administrative, EA or operations support role, ideally in professional services or finance Skills – Excellent organisational and time‑management skills, strong written and verbal communication, high level of discretion Systems – Comfortable learning platforms such as Xero, DMH Connective, AirWallex and Microsoft/Google suite Attributes – Proactive, flexible, calm under pressure and eager to support a busy leader and a growing division Benefits Volunteer days and pro bono work opportunities BlueRock public holidays, hybrid model with both in‑office and remote work Gym allowance and 24/7 wellbeing, medical and safety support through partner Sonder Free weekly lunches, social events, incredible headquarters in the CBD Mentoring and coaching from industry leaders Opportunities for growth and promotion Inclusive and diverse workplace culture centred on meaningful work, wellbeing and fun How to apply Click the “Apply” button and follow the prompts. If you have what it takes but do not meet every point exactly, we encourage you to apply. For questions about this opportunity or adjustments to the recruitment process, contact John O’Hare at or Lee Kelly at BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status. #J-18808-Ljbffr