Executive Assistant/Finance Operations Manager

Executive Assistant / Finance Operations Manager BlueRock is for entrepreneurs, by entrepreneurs. We are a one-stop shop for business owners and investors with adventurous goals, offering multidisciplinary professional services across accounting, finance, legal, digital, insurance, planning and grants. Founded in ... we have grown to over 300 people across Australia and New Zealand and are recognized as a "Best Place to Work." About the Finance team The Finance team focuses on securing the right finance for home loans, large-scale development funding and other complex deals, and supporting clients every step of the way. What You’ll Be Doing As a part-time Executive Assistant / Finance Operations Manager (3 days a week), you will provide senior‑level support to the Executive Managing Partner, Jamie, and manage all administrative duties that facilitate the smooth running of the division, maximizing efficiency, productivity and profitability. Responsibilities Diary management: Arrange and coordinate client meetings, internal BlueRock meetings and key contacts; maintain Jamie’s calendar, chase new client opportunities and organise initial meetings. Events / Travel: Organise team events (annual planning day, social events, birthdays, etc.), client events and book travel / accommodation for Jamie and other divisional leaders when attending interstate meetings and conferences. People & Culture: Onboard and offboard employees within the division, manage staff onboarding via DMH Connective, ensure probation review diaries and forms are completed, manage annual internal training schedule and liaise with the People & Culture team to book candidate catch‑ups and meetings. Financials / Reporting: Act as the primary contact for AirWallex corporate cards and receipt management; record forecasted monthly revenue in firmwide MADRO report & Excel forecast; support accounts team with commission reconciliation; create invoices in Xero; attend monthly budget meetings with CFO; keep industry body memberships and subscriptions up to date. General: Arrange client gifts, collaborate with marketing on content releases, assist with internal meeting slide decks, and provide day‑to‑day support to keep Jamie organised and productive. Requirements 2+ years of experience in an Executive Assistant or Finance Operations Manager role (or similar). Hands‑on exposure to finance operations or practice administration is desirable. Practical understanding of finance processes such as expense management, purchase orders and invoices. Exceptional organisational and time‑management skills. Strong attention to detail and follow‑through. Comfortable stakeholder management, liaising with internal and external partners, clients and senior leaders. Benefits Volunteer days and support for pro‑bono work. BlueRock public holidays on us. Hybrid work model with in‑office and remote options. Gym allowance and 24/7 wellbeing, medical and safety support via Sonder. Free weekly lunches, social events, and an award‑winning headquarters. Mentoring and coaching from industry leaders. Clear growth and promotion opportunities. Inclusive, diverse culture centred on meaningful work and wellbeing. How to Apply Click the "Apply" button and follow the prompts. If you meet most of the requirements, please still apply – we welcome candidates who could be a good fit. For questions or adjustments to the recruitment process, contact John O’Hare or Lee Kelly. Equal Opportunity Statement BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation or veteran status. BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies. Seniority level : Associate Employment type : Full‑time Job function : Finance Industries : Non‑profit organisations, Primary and Secondary Education Location : Melbourne, Victoria, Australia Salary : A$160 – A$180 #J-18808-Ljbffr