Executive Assistant

Do things you love with people you care about and good things happen BlueRock is for entrepreneurs, by entrepreneurs. We're a one-stop-shop for business owners and investors with adventurous goals. BlueRock was created to be different to other firms - a disruptor by nature, and a multidisciplinary firm that is changing the way people and clients view professional services. From day one, that has been a central element that has attracted both clients and people to it. That difference, together with the entrepreneurial drive provided by its founder, Peter Lalor, has enabled BlueRock to grow incredibly quickly. Established in BlueRock employs over 300 people in Australia and New Zealand. BlueRock knows that business can be tough and that life gets busy, which is why we act as advisors, not just accountants, and bring together lawyers, finance brokers, digital specialists, insurance brokers, financial planners, and grant consultants, everyone our clients need on their team to make life easier. We love what we do, and we understand how to attract and retain the best talent and clients. From a disruptive startup, BlueRock has grown quickly to become a national business, recognized on Top 100 lists and as a 'Best Place to Work' company for many years. Joining our team means unlocking career growth opportunities, gaining client referrals through our seamless service offerings, and engaging in meaningful work that makes a real impact. We're proud to be B Corp Certified and Certified Great Place to Work. Not only that, we put our people first. The BlueRockers said 83% of BlueRockers can easily talk to management, 88% of BlueRockers say they genuinely care about their fellow BlueRockers, 88% of BlueRockers believe that they are given a lot of responsibility. If you're seeking a workplace dedicated to excellence for its people, clients, and the community - a space where your contributions are not only recognised but celebrated - and if you're ready to advance your career within a reputable firm brimming with clever, inspiring, and fun-loving BlueRockers, then let's chat. We're excited to meet you About the Finance team From home loans to large-scale development funding, BlueRock's Finance team aims to make the impossible possible. We secure the right finance to bring our clients dreams to life and support them every step of the way on their business or property journey. What You'll be Doing The Finance team is looking for an Executive Assistant / Finance Operations Manager to work 3 days a week to provide senior-level support to our Executive Managing Partner, Jamie. As well as, managing all administrative duties that facilitate the smooth running of the division in order to maximise efficiency, productivity and profits. Diary management Arrange and coordinate client meetings and client engagements Schedule internal BlueRock meetings Organise meet and greets with key contacts and lenders Maintain Jamie's calendar to ensure he is briefed on where he needs to be Chasing NEW client opportunities, to organise dairies for initial meetings. Events / Travel Organising team events such as annual planning day, social events, birthdays and special occasions. Organise and book travel / accommodation for Jamie and other divisional leaders when attending interstate meetings and conferences. People & Culture Onboarding and offboarding of employees within the division. Onboarding and offboarding of staff with DMH Connective. Ensure all probation reviews are diarised and appropriate forms are completed. Manage annual internal training schedule. Work with the BlueRock People & Culture team to book candidate catch up & meetings. Financials / Reporting Primary contact of AirWallex corporate cards and receipt management. Ensure forecasted monthly revenue is recorded in firmwide MADRO report & Excel Forecast. Work with the BlueRock accounts team and support them in commissions reconciliation. Create invoices in Xero when requested. Attend monthly budget meeting with CFO. Ensure all memberships to industry bodies and subscriptions are up to date. General Arranging for client gifts. Work with marketing team to release content to our clientele. Understand DMH Connective. Assist with content creation for internal meetings such as slide decks. Every day is a little different and weird and wonderful things pop up all the time Whatever Jamie needs to feel organised and supported in his role. Qualifications 2+ years of experience in an Executive Assistant / Finance Operations Manager role or similar position. It is desirable if this experience is combined with hands on exposure to finance operations or practice administration. Practical understanding of finance processes, such as expense management, purchase orders and invoices. Exceptional organisational and time management skills. Strong attention to detail and follow-through. Stakeholder management - comfortable with liaising with internal and external stakeholders, including partners, clients and senior leaders. Our people love to work for us, here's why We believe in giving back - BlueRockers are supported to help communities through Volunteer days and pro bono work We have our very own BlueRock public holidays to give our people the day off, on us We believe in work life integration and offer a hybrid model that includes both in office and remote work options. This approach allows our people to find the balance that works best for them, accommodating their individual needs and day to day flexibility whilst also recognising the value of connecting in our amazing office. We invest in your wellbeing through Gym Allowances and access to 24 / 7 wellbeing, medical and safety support through our partner Sonder. Free weekly lunches, awesome social events (including a social club - winery tours to Luna Park), and an amazing headquarters in the CBD. Receive mentoring and coaching from industry leaders. We are known for creating plenty of opportunities for growth and promotion. An inclusive and diverse workplace culture centred on meaningful work, wellbeing and fun. For more amazing perks of working at BlueRock and employee benefits - head to our careers page How to apply If this sounds like you, then please click on the "Apply" button and follow the prompts. If you think you have what it takes, but don't necessarily meet every single point on the job description - please still apply. We'd love to see if you could be a great fit and we can't wait to meet you For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to John O'Hare at or Lee Kelly at. BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies. Even in BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status. #J-18808-Ljbffr