Executive Assistant

Executive Assistant to Executive Director, Strategy & Planning and Chief People Officer Executive Assistant to Executive Director, Strategy & Planning and Chief People Officer – Alfred Health. Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will merge with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. Employment Details Fixed term parental leave position: December 2025 – November 2026 Full time (76 hours per fortnight) Managers and Administrative Workers Grade 4 Level 1-5 (HS4-HS29) Located at The Alfred The Departments Strategy and Planning – provides strategic and planning leadership across all levels of the organisation, including Planning and Partnerships, Capital Projects, and Engineering & Facilities programs. People & Culture – creates a supportive, safe, and inspiring workplace where every employee can thrive, supporting the delivery of care to patients and community. The Role The Executive Assistant manages all administrative activities including correspondence, organising committees, and preparing briefing materials for the Executive Director Strategy and Planning, Chief People Officer and their direct reports as required. Key Duties And Responsibilities Overall responsibility for the offices of the Executive Directors (Strategy & Planning and People & Culture), ensuring office operates effectively and efficiently. Manage diary for the Executive Directors and designated staff, arranging meetings and events within Alfred Health and with external stakeholders. Support the Executive Directors' executive teams in the timely production of papers and presentations and coordination of documentation for meetings, ensuring deadlines are met, and take minutes and record actions of meetings as requested. Other duties as directed by the Executive Director. Skills And Key Capabilities Exceptional interpersonal and communication skills; ability to communicate effectively at all levels of the organisation, with patients and the community. Demonstrated compassion and integrity; discretion when dealing with sensitive and confidential issues. Strong event management skills from planning through to successful implementation of events. Qualifications And Experience Required Relevant experience at Executive Assistant level with proven ability to provide broad support and advanced knowledge of Microsoft Office and other IT systems. Health experience not required but will be looked on favourably. Staff Benefits Salary packaging & novated leasing through Maxxia. Flexible health insurance coverage through HCF Health Insurance. Onsite car & bike parking opportunities, deducted pre-tax. Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness. Childcare services at The Alfred managed by KU Children’s Services. For enquiries regarding this position, please contact Megan Flynn, Executive Assistant to Executive Director, Strategy & Planning and Chief People Officer – Applications close 11pm AEDT, Thursday 27th November 2025. We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad. In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles are required to be vaccinated against influenza or hold an acceptable medical exemption. Website: Seniority level Mid-Senior level Employment type Full-time Job function Administrative Hospitals and Health Care #J-18808-Ljbffr