Junior Executive Assistant

About BlueRock Digital We’re not your typical digital agency. BlueRock Digital is part of a powerhouse collective of experts across law, finance, accounting, and more, giving us a unique edge in delivering real commercial impact. Think digital agency meets business advisory firm We craft full‑stack digital strategies that connect marketing, customer experience, and business operations. From scaling eCommerce stores to boosting B2B lead gen, we blend creativity with data to drive serious growth. Our vibe? Smart, collaborative, and a little unconventional. We work hard, have fun, and back each other every step of the way. If you're looking for purpose, progression, and a place where your ideas matter, then this is it. About the role Our leaders of the BlueRock Digital division are looking for a commercially focused Executive Assistant to assist them in team organisation, business planning, and growth. You will support the division's strategic initiatives and help remove resourcing and financial hurdles so projects can move forward smoothly. You'll provide practical administrative support, tackle day-to-day challenges, and create the space our teams need to grow, all while enjoying a collaborative, upbeat environment and growing yourself You’ll collaborate with a team of experts, backed by a full suite of professional services, to deliver commercial outcomes that go beyond marketing. And yes, free lunches, gym allowance, and a certified Great Place to Work culture are all part of the package. What you’ll be doing Diary, inbox & meeting management : Manage Director calendars, schedule meetings, prioritise and triage emails, organise division/team meetings and celebrations, prepare pre‑read briefs, agendas and take clear minutes with actions and owners. Client & prospect liaison : Attend discovery and client meetings, capture notes, send professional follow‑ups, maintain relationships, handle referrals and communicate with prospects. Proposals, decks & marketing collateral : Draft proposals and capability decks, create internal and external-facing collateral, produce case studies and client testimonials, and follow up on marketing activities (blogs, video content). CRM & project administration : Maintain HubSpot (pipeline stages, meeting notes, contact records, upload proposals), enter project timings into task platforms, track timelines/milestones and update relevant teams. Events & external representation : Attend networking events and conferences, support event organisation and confidently represent the division in external meetings. Finance & supplier support : Issue invoices, follow up on overdue payments, reconcile receipts, source/manage suppliers, track deliverables and approve invoices with stakeholders. P & L, reporting & resourcing : Pull basic project revenue reports, prepare P & L snapshots, assist month‑end reconciliations, monitor team capacity and timesheets, flag resourcing constraints and send weekly capacity reports. Processes, SOPs & ad hoc support : Own/process SOP follow‑ups, support process improvements, and handle confidential or ad hoc executive tasks (research, presentations, board/client pack prep). Requirements 1–2 years experience in an Executive Assistant, team coordinator, operations or agency support role (or similar). Basic commercial acumen with familiarity regarding P & L summaries and experience using accounting or invoicing software. Experience with CRM systems such as HubSpot and project management tools such as Asana. Strong communication skills and highly organised, confident when engaging with clients, proactive in getting things done and focused on improving processes. Benefits & Culture Hybrid model with both in‑office and remote options. BlueRock public holidays and free weekly lunches. Social events, a social club, and a great headquarters. Mentoring and coaching from industry leaders. Opportunities for growth and promotion. Inclusive and diverse workplace culture centred on meaningful work, wellbeing and fun. Gym allowance and access to 24/7 wellbeing, medical and safety support through Sonder. How to apply If this sounds like you, click the “Apply” button. Even if you don’t meet every point, we still encourage you to apply. We’re excited to see if you could be a great fit. For questions or adjustments to participate in the recruitment process, contact John O’Hare at or Lee Kelly at Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from recruitment agencies. BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status. #J-18808-Ljbffr