Team Administrator

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Robert Bird Group A member of the Surbana Jurong Group, Robert Bird Group (RBG) is an international structural, civil, and specialist engineering consultancy business built upon delivering structural and civil engineering excellence worldwide. We transform inspiring visions into successful realities, offering innovative, collaborative, flexible, and proactive solutions. The Opportunity Reporting to the Office Manager, this is a diverse role where no two days will be the same This role will you see working within the Structural, Civil Engineering and Construction Engineering teams where you will provide high-level support across general administration. You will play an essential role in maintaining compliance and processes, and you enjoy working in a fast-paced, dynamic environment. Why work for us? Robert Bird Group is a growing, fast-paced business that offers training and development, birthday leave, paid parental leave, recognition awards, flexible working, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged. Skills & Experience To be successful in this role, you will be highly self-motivated with a strong work ethic and bring a positive can-do attitude to the team. You will have a proven track record of building and maintaining relationships with various stakeholders and demonstrate initiative and a proactive approach to working. In addition, you will demonstrate: 5+ years administrative experience, preferably in an engineering organisation Advanced Microsoft Office, Excel, MS Word, PowerPoint Understanding or a desire to learn about commercial processes within the company Excellent verbal and communication skills Initiative and commitment to continuous improvement High accuracy of work and great attention to detail Ability to work autonomously within a team Ability to manage multiple projects and meet associated deadlines in a fast-paced environment Key Responsibilities As part of the Administration Team there will be daily tasks that will assist in the general operations of the office and support the Technical team in fee submissions, invoicing and general documentation. Below are some of the core responsibilities of this position: Provide high-level administrative support to the wider team Coordinate and manage the invoicing process, ensuring accuracy and timely issuing Assist with commercial filing, reporting and documentation Liaise with the internal team and external stakeholders to support project delivery Maintain and update project systems, records, registers, and databases Prepare and format high quality documents, presentations, and reports Assist in the preparation of marketing material and documentation Monitor deadlines and follow up on outstanding actions Ensure compliance with company procedures and QA standards If you seek a career that offers variety, a challenge, and a collaborative continuous learning working environment, we want to hear from you Robert Bird Group is an Equal Opportunity Employer. This role does not require agency input. Please do not forward resumes directly to RBG’s employees/managers; we do not accept unsolicited resumes and will not be responsible for any associated fees. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Referrals increase your chances of interviewing at Robert Bird Group by 2x Sign in to set job alerts for “Office Administrator” roles. Sydney, New South Wales, Australia 2 weeks ago Sydney, New South Wales, Australia 4 months ago Sydney, New South Wales, Australia 5 days ago Sydney, New South Wales, Australia 9 hours ago Sydney, New South Wales, Australia 17 hours ago Sydney, New South Wales, Australia 6 days ago Executive Assistant to Chief Executive Officer Sydney, New South Wales, Australia 2 weeks ago Rydalmere, New South Wales, Australia 1 month ago Workplace Experience / Executive Assistant Sydney, New South Wales, Australia A$80,000.00-A$100,000.00 4 weeks ago Receptionist / Personal Assistant – 4 to 5 Days a Week Sydney, New South Wales, Australia 4 weeks ago Sydney, New South Wales, Australia A$100,000.00-A$130,000.00 6 days ago Sydney, New South Wales, Australia 3 weeks ago Sydney, New South Wales, Australia A$95,000.00-A$105,000.00 2 weeks ago Sydney, New South Wales, Australia 4 days ago Sydney, New South Wales, Australia 2 weeks ago Sydney, New South Wales, Australia A$65,000.00-A$65,000.00 2 weeks ago North Sydney, New South Wales, Australia 4 weeks ago Sydney, New South Wales, Australia A$120.00-A$120.00 2 weeks ago North Sydney, New South Wales, Australia 2 weeks ago Parramatta, New South Wales, Australia 1 week ago Sydney, New South Wales, Australia 6 days ago Executive Assistant (For Relocation to Kingdom of Saudi Arabia) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr