Operations Coordinator

vor 2 Wochen

Council of the City of Sydney, Österreich Hatch Vollzeit

Operations Coordinator – Universal Concrete Brookvale, NSW, AU Full‑Time | On‑Site | Universal Group (All Aspects Pumping & Streamline) We’re a dynamic, family‑run group of construction businesses that move fast, think smart, and back our people. If you’re looking for a place where you can make a real impact, not just fill a seat, you’ve found it. The Opportunity We’re seeking a highly capable Operations Coordinator to become the operational backbone of All Aspects Pumping and Streamline. This isn’t your typical admin role; it’s a position of ownership and influence. Your mission is to take the operational weight off our Director, Hayden, so he can focus on growing the business. You’ll be the go‑to person who keeps everything running smoothly behind the scenes, ensuring nothing slips through the cracks. Reports to: Hayden (Director) Schedule: Monday–Friday, full‑time What You’ll Own Financial & Document Management Oversee company communications, documentation, and compliance (insurances, SWMS, site paperwork) Cross‑check concrete dockets and delivery times against invoices for approval Operations & Coordination Verify pump trackers, employee hours, and job logs for accuracy Maintain and update material records and job requirements Manage inbox flow and prioritise urgent matters Provide weekly executive support: calendar management, scheduling, and workflow prioritisation Keep Hayden ahead of deadlines, commitments, and site priorities Strategic Support Act as a trusted right hand; anticipating needs, solving problems, and removing roadblocks Provide general operational and administrative support as the business evolves You're the Right Fit If You Take ownership: you don't wait to be told what to do; you see what needs doing and make it happen Stay ahead of the curve: you're naturally organised, detail‑focused, and always three steps ahead Thrive under pressure: fast‑paced environments energise you, not overwhelm you Communicate with confidence: you can hold your own with leadership and tradespeople alike Solve problems proactively: you're a natural troubleshooter who thinks on their feet Requirements 2+ years experience in a similar role, in a project‑based environment Familiarity with Xero (or eagerness to learn fast) A no‑nonsense attitude and willingness to roll up your sleeves Bonus Book‑keeper experience Project management skills Why Join Us? Real Responsibility – You'll have genuine impact from day one, not just busywork Growth Potential – Long‑term career opportunities across multiple businesses in our expanding group Family Culture – You're a person here, not a number. We value loyalty, initiative, and results Autonomy – We hire smart people and trust them to do their jobs without micromanaging Ready to Step Up? If you're ready to take charge of a role where your contributions genuinely matter, we want to hear from you. Apply now and become an essential part of our team. Before we jump into the responsibilities of the role, no matter what you come in knowing, you’ll be learning new things all the time and the Universal Concrete team will be there to support your growth.

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