Administration/ Reception Assistant

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role. We are looking for 2 part-time Administration/ Reception Assistants to join our team. In this role, you will be responsible for carrying out various administrative tasks that help coordinate teams within Humber Facilities Services effectively. This position requires a proactive approach, enabling you to manage and prioritise your workload independently. Additionally, you will lead the effort to open the reception area and prepare the space to create a welcoming environment for staff and visitors upon their arrival. Your attention to detail and organisational skills will be essential in establishing a smooth and professional atmosphere. ( Monday-Friday, Morning Shift and Afternoon Shift ) Main duties of the job Provide efficient and confidential administrative support to Humber Facilities Services, including Catering, Domestic Services, Portering, Reception, and Security. To be able to answer queries, utilise skills in problem solving, chasing, and progressing queries. Scanning and photocopying, filing, word processing, and completing reports in a timely way, ensuring deadlines are met. Manage all communication effectively (electronic, paper and verbal) in a confidential manner, document as appropriate and disseminate information received to their intended recipients. Work without direct supervision in a conscientious, professional, and diligent manner. Update and send to all sites order forms and allergen information. About us We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care. We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started. We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds. Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised. We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support. From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK. Find out more and search live jobs. Job responsibilities For further details with regard to this vacancy please refer to the detailed Job description and Person Specifications attached. Person Specification Qualifications, Education and Training Knowledge of office/reception procedures and work tasks. Knowledge of the Humber Teaching Foundation Trust and its Services. Level 1 Maths and English or equivalent. Level 2 Maths and English or equivalent. Knowledge and application of a range of office/reception based procedures and work tasks. Knowledge and Experience Experience of using a range of MS Office applications e.g. Word, Excel, Outlook, Teams etc Experience of working with the general public. Demonstrable experience undertaking office/reception based procedures and work tasks. Skills, Competencies and Personal Qualities Able to plan and prioritise effectively and efficiently. Ability to work independently and part of a team to achieve work objectives. Ability to demonstrate ethical values and attitudes within a culture of equality and diversity Ability to multi-task and think creatively to reach solutions. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Ground, First and Second Floor Offices, H Block, County Hall #J-18808-Ljbffr