EA/Office Coordinator
vor 2 Wochen
Join us as an Executive Assistant & Office Coordinator in our Melbourne office, where you’ll provide vital support to the CEO and help create a smooth, well‑organised workplace. This hybrid role offers flexibility, with one day a week working from home. About Lonsec Lonsec is one of Australia’s leading investment research and insights providers, trusted by financial advisers, fund managers, and super funds for our deep expertise, forward‑thinking analysis, and powerful portfolio tools. Our mission is to drive smarter investment decisions and support the growth of the financial industry through cutting‑edge research and actionable insights. About The Role This is a key role providing exceptional executive support, primarily to the CEO while also assisting the wider leadership team. You’ll manage the CEO’s calendar, travel, communications, and priorities ensuring their day runs seamlessly. Alongside your executive support duties, you’ll oversee the daily operations of our Melbourne office, fostering a positive and productive workplace environment. Responsibilities Manage the CEO’s calendar, emails, and priorities, ensuring smooth scheduling and coordination of meetings. Prepare documents, presentations, and expense claims, while handling internal and external queries with professionalism and confidentiality. Support executive meetings with agendas, room set‑up, and minute‑taking, plus other tasks as required. Office Coordination & Reception Oversee office operations including supplies, catering, maintenance, and meeting room bookings to maintain a productive environment. Arrange travel bookings within policy, greet visitors, manage calls, and assist with onboarding activities for new starters. Support organising logistics for staff events such as the Christmas Party and EOFY celebrations. About You Proven experience in executive support and office administration. Exceptional communication and interpersonal skills, with strong organisational ability to manage competing priorities. High level of initiative, flexibility, and self‑motivation. Advanced proficiency in Word and PowerPoint, with solid Excel skills. Professional, discreet, and committed to maintaining confidentiality at all times. What we offer Ongoing flexible working arrangements Family friendly work‑life balance Paid parental leave Volunteer and Study leave Genuinely open and supportive culture with an approachable executive team Ongoing training and professional development Wellness program (including an annual wellness reimbursement for all staff to put towards health and wellness‑related activities) Social and charity events Lonsec is an equal opportunity employer and are committed to creating an inclusive environment for all employees. We encourage applications from people belonging to groups under‑represented in Financial Services. Working rights - You must hold current permanent and full‑time working rights in Australia e.g. Citizen or Permanent Resident Seniority level Associate Employment type Full‑time Job function Administrative #J-18808-Ljbffr
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EA / Operations Coordinator (Part Time)
vor 3 Wochen
Wollongong City Council, Österreich Xprt Dev VollzeitAbout us Annerley Group is a private real estate investment group focused on high-quality healthcare property assets across aged care, private hospitals and allied health. Our portfolio includes institutional-grade assets leased to leading operators, and we’re continuing to expand across Australia. The role We’re looking for an EA / Operations...
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EA / Office Manager
vor 3 Wochen
City of Melbourne, Österreich Vitrafy Life Sciences Limited VollzeitAt Vitrafy Life Sciences , we are not just part of the biotech industry — we're redefining it. Our breakthrough cryopreservation technologies are set to create new global standards in the way gene and cell therapies are preserved, transported, and delivered, ultimately helping preserve life. Our innovative cryopreservation technology provides an end-to-end...
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Temporary EA to Executive Officer
vor 3 Wochen
City of Melbourne, Österreich at VollzeitAre you an experienced Executive Assistant who thrives in a dynamic environment and enjoys providing high‑level support to Boards and Committees? We’re seeking an organised, professional, and proactive EA to step into a temporary assignment starting Friday, 14th November until Friday, 12th December. Key Responsibilities Provide professional support to...
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City of Melbourne, Österreich Bespokehr VollzeitAre you ready for a new challenge? We are currently seeking Expressions of Interest from experienced EA / PA / Office Managers ahead of the New Year. 28th November, About BespokeHR Founded by Paulette Kolarz in BespokeHR has spent the last 15 years building better workplaces and strong, long-lasting relationships with SA businesses. We are passionate about...
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Lifestyle Services Officer
vor 4 Wochen
Orange City Council, Österreich Bolton Clarke VollzeitJoin to apply for the Lifestyle Services Officer (NSW EA) role at Bolton Clarke 1 week ago Be among the first 25 applicants Get AI‑powered advice on this job and more exclusive features. Full time permanent role 8:30am – 4:30pm at Gosling Creek in Orange NSW Attractive NFP salary packaging & tax benefits + range of employee benefits Up to 3 months...
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Office Manager
vor 10 Stunden
Council of the City of Sydney, Österreich Ms Amlin VollzeitJob Details Job Title: Office Manager & EA Location: Sydney Position Type: Full time, permanent About the Job This role is instrumental in providing vital office management support to our Sydney office on a day‑to‑day basis. The day is rarely typical; the following outlines the key responsibilities. Office Maintenance Responsible for new starter/leaver...
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Practice Executive
Vor 4 Tagen
City of Melbourne, Österreich Ashurst VollzeitA leading global law firm is seeking an experienced Practice Executive (Legal Secretary/EA) to provide high-level support to Partners in their Melbourne office. This role involves practice management, diary management, and business development tasks. The ideal candidate will have strong problem-solving skills, attention to detail, and be proficient in...
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Office Manager
vor 2 Wochen
Council of the City of Sydney, Österreich MS Amlin Vollzeit**Job Title: Office Manager & EA****Location: Sydney****Position type: Full time, permanent**This role is instrumental in providing vital office management support to our Sydney office on a day to day basis. We are looking for a reliable individual to provide an efficient and effective service.**About The Job****While there is rarely a typical day, here’s...
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Lonsec Research
vor 3 Wochen
City of Melbourne, Österreich Lonsec, Lonsec Research Pty Ltd VollzeitJoin us as an Executive Assistant & Office Coordinator in our Melbourne office, where you’ll provide vital support to the CEO and help create a smooth, well‑organised workplace. This hybrid role offers flexibility, with one day a week working from home. About Lonsec Lonsec is one of Australia’s leading investment research and insights providers,...
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Senior EA to Investment Bankers – 12m Contract
Vor 2 Tagen
City of Melbourne, Österreich Anton Murray Consulting VollzeitA leading Investment Bank is seeking an Executive Assistant for a 12-month contract in Melbourne. The ideal candidate will have 5-10 years of EA/PA experience within Investment Banking or Wealth Management. Responsibilities include extensive diary management for MDs and VPs, booking travel, completing expense reports and coordinating client entertainment. A...
