Bilingual Administration Officer – Multiple Positions
vor 3 Wochen
Bilingual Administration Officer – Multiple Positions (Melbourne CBD) Bilingual Administration Officer – Multiple Positions (Melbourne CBD) About This Position We are currently recruiting multiple Bilingual Administration Officers for Japanese-affiliated organisations located in Melbourne CBD. This is an excellent opportunity for candidates who enjoy broad administrative responsibilities, cross-cultural communication, and supporting senior leaders in a professional corporate environment. You will provide end-to-end administrative support across areas such as general office administration, executive assistance, travel coordination, reporting, basic finance admin, and communication with Japan HQ. What does your next role look like? You will be responsible for a wide variety of tasks, including: Administration & Office Support General administration, data entry, document management, filing Preparing reports, presentations, and internal communication materials Coordinating office supplies, vendors, and basic facilities support Executive & Team Support Diary management and scheduling for senior managers Arranging internal/external meetings, preparing agendas and minutes Communication & Japanese Liaison Acting as a point of contact with Japan HQ and internal stakeholders Translating documents (JP⇔EN) and preparing bilingual materials Supporting visiting staff and coordinating logistics Finance & SAP/Systems Admin Assisting with invoices, expense reconciliation, purchase orders Supporting reporting requirements for Japan HQ Basic SAP or accounting system data entry (training provided) Project & Event Support Helping coordinate corporate events and board meetings Supporting ad‑hoc projects, research tasks, and information gathering Assisting with industry association activities and membership‑related admin A little about you Strong Japanese and English communication (written and verbal) Previous experience in administration, office support, or executive assistance Strong organisational skills and the ability to handle multiple tasks High attention to detail and sound problem‑solving skills Proficiency in MS Office (Word, Excel, PowerPoint) Positive attitude, professionalism, and strong stakeholder management Experience working in a Japanese or multinational organisation (desirable) SAP or accounting system experience (highly regarded but not essential) Location Melbourne CBD Working Hour Full‑time, Monday to Friday, 9:00‑17:00 or 17:30 Salary range Competitive and above market – negotiable based on experience Working flexibility On‑site as the main arrangement, with up to two days of work‑from‑home available once you are settled into the role. (Please note: during the initial onboarding and relationship‑building period, regular office attendance is recommended.) Start From Planned Start: Early January 2026 (negotiable depending on candidate availability) Application due date 7 December 2025 (Sunday) – Early applications are encouraged. What this opportunity offers Hands‑on experience across Administration / Executive Support / General Affairs Cross‑cultural exposure through regular communication with Japan HQ Opportunity to develop your skills in a global corporate environment Stable long‑term career path with mentoring and growth opportunities Take the Next Step If you are a proactive bilingual professional looking to advance your career in a Japanese‑affiliated organisation, we would love to hear from you. #J-18808-Ljbffr
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