Facilities Administrator

2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Catholic Diocese of Maitland-Newcastle Opportunity The Catholic Diocese of Maitland-Newcastle is seeking a detail-oriented and proactive Facilities Administrator to support the smooth delivery of maintenance services across our Diocesan properties. In this role, you will coordinate reactive and unplanned maintenance tasks, manage the lifecycle of work orders, oversee key and access control, and provide timely, customer-focused responses to incoming requests. You will help strengthen our systems and processes by contributing to continuous improvement initiatives and ensuring accurate maintenance and asset records are kept. Working closely with internal teams, contractors, and consultants, you will also provide flexible administrative support across the Property Services team, including assistance to the Construction team and the Head of Property Services. If this opportunity aligns with your skills and experience and you’d like to learn more, we encourage you to apply and explore becoming part of our team. Benefits of Working With Us Directly contribute to improving the lives of many in the community. Paid parental leave. Discounted gym membership through Fitness Passport (T&C’s apply). Ongoing training and development opportunities. A great friendly environment of dedicated and passionate co-workers. Enjoy up to 10% off at top retailers with our mnBenefits program. Corporate benefits, including EAP, flu shots and more. Position Description This position is responsible for the administrative support of Facilities Maintenance within the Diocesan Property Services team. The role will have a specific focus on the completion of reactive/unplanned maintenance tasks across all diocesan facilities and properties (all agencies) and will be required to provide internal and external stakeholders with professional, courteous and efficient customer-focused administrative services to ensure the completion of work orders. This role will also be required to provide coverage and support across various roles and functions within the Property Services Administrative Team and will be required to support the Construction team and the Head of Property Services as required. Experience / Criteria Demonstrated experience in a Facilities Support position within a large organisation that is fast paced and has a high work volume, or similar role Experience in using Facilities Maintenance/Management software applications including updating and creating new records and reporting Demonstrated practical experience with creating, monitoring and closing of work orders and invoices Ability to work with subcontractors to deliver outcomes Experience in database creation and maintenance of working in progress reports (WIP) Demonstrated intermediate skills in Microsoft Office applications (MS Excel, MS Outlook and MS Word) Highly developed organisation skills and communication skills: written, verbal, interpersonal, negotiation. Demonstrated decision-making / problem-solving skills Demonstrated experience in report preparation Demonstrated experience in coordination of meetings, preparation of agendas and recording of minutes Experience in using electronic records management systems (Desirable) Qualifications Qualification in Business Services or equivalent (Desirable) For further information regarding this position, please contact: Mark Mazzitello - Application Process Applications will be reviewed and shortlisted as they are received, with interviews commencing from 8 December 2025. Additional Information The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation. Seniority Level Associate Employment Type Full-time Job Function Administrative and Customer Service Industries Facilities Services, Utilities Administration, and Office Administration #J-18808-Ljbffr