Quality Systems Coordinator

We are a highly Supportive company. Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australia’s fastest-growing design and construct enterprises, we proudly combine a fresh approach with decades of expertise. The result is smarter, safer, more agile building solutions, a diverse portfolio including commercial, residential and education projects, and an award-winning workplace culture. Our team is an Authentic group of professionals. As Kapitol continues to grow, we’re strengthening the digital backbone of our Quality function - and we’re looking for a QMS Coordinator to join the team. This role is perfect for someone who thrives at the intersection of construction, systems, and process improvement. You’ll help manage and enhance our Quality Management System (QMS), support project teams with digital quality workflows, and ensure our tools (particularly Visibuild) are structured, accurate, and easy to use. If you love building order, optimising systems, and uplifting capability across teams, you’ll thrive here. You will embody an Inspirational approach to work. What you’ll do: Maintain and improve Kapitol’s Quality Management System (QMS) to support consistency across all projects. Manage and configure Visibuild: WBS structures, ITP templates, workflows, forms and checklists. Ensure digital quality tools accurately reflect current construction methodologies and business needs. Improve system usability, information architecture and data integrity across all projects. Partner with Digital Engineering/IT on QMS updates, enhancements and integrations. Lead QMS onboarding for new projects and new users. Develop and deliver training, guides and resources to uplift digital quality capability. Provide first-line support for Visibuild and QMS queries. Support project teams with digital inspections, document organisation and recordkeeping. Analyse QMS data to identify trends, gaps and improvement opportunities. Contribute to continuous improvement of quality documentation, templates and system workflows. What you’ll bring: Experience in a QMS, digital quality, construction systems or document control role. Strong working knowledge of construction quality platforms (Visibuild preferred). Excellent organisation, accuracy and attention to detail in digital environments. Strong stakeholder and relationship-building skills across delivery teams and Trade Partners. Confidence delivering training and onboarding users to digital workflows. Solid understanding of construction processes, documentation and compliance needs. Proficiency in MS Office and mobile/tablet digital tools. Bonus: experience configuring QMS platforms (WBS, ITPs, workflows), ISO9001 exposure or digital template creation. Benefits: Career Growth: Advance your skills with leadership and professional development programs. Innovative Work: Be part of industry-leading projects powered by cutting-edge technology. Well-Being Focus: Enjoy a safe, sustainable, and flexible working environment. Recognition & Impact: Contribute to award-winning projects that make a difference. Inclusive workplace: We are recognised by the Diversity Council of Australia as an Inclusive Employer . Kapitol is committed to providing an equitable, inclusive and diverse working environment. Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great. Find out more about Kapitol Group on our website (kapitolgroup.com.au) – and follow us on LinkedIn and Instagram for regular updates. Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role. #J-18808-Ljbffr