Project Administrator
vor 2 Wochen
Project Administrator - High Volume Invoicing (Contract) $40 per hour | Hybrid | Melbourne CBD Tecside is partnering with our client to recruit an experienced Project Administrator to support a high-volume invoicing and work order environment within a major Telstra program. This role is ideal for someone with strong analytical skills, exceptional attention to detail, and proven experience validating large volumes of invoices. About the Role This is a contract position from November 2025 to 30 June 2026 , with a possible extension . You'll complete two weeks of Telstra induction training and then continue in a hybrid setup. Hybrid model - 2 days per week in the Melbourne Telstra office (Monday & Tuesday) – Lonsdale Street, Melbourne Close to Flagstaff Station Shutdown period: 19 Dec - 12 Jan (no work required) You will support a team responsible for validating subcontractor and internal technician work order costs, managing accounts payable tasks, and maintaining accuracy across invoice processing workflows. Key Responsibilities Validate and process high-volume invoices (60-100+ per day) with accuracy. Review and substantiate supporting documents such as work orders, timesheets, compliance records. Process and validate work orders in Maximo and Novus . Reconcile subcontractor statements and monitor invoice status. Collaborate with Finance and Commercial teams to ensure contractual compliance. Address Telstra invoice queries and liaise with vendors. Analyse data for reporting, KPI tracking, and process improvement. Provide support with team training and documentation development. Resolve issues with subcontractors and field staff in remote locations. Mandatory Skills & Experience Experience processing and validating large volumes of invoices. Ability to identify discrepancies, inconsistencies, and non-compliant submissions. Strong stakeholder communication skills (internal and external). Advanced attention to detail and a methodical work style. Experience in a ticket-of-works environment . Ability to meet strict deadlines and KPI targets. Ability to work independently and in a team. Experience with ERP systems – ideally Maximo, Novus, SAP. Background in Telecommunications and/or Finance . Requirements Must work in-office on Mondays and Tuesdays (during training and potentially ongoing). Standard hours: 9:00am-5:00pm . What's on Offer $40 per hour flat rate Contract through to June 2026 (with extension potential) Work with a major national contractor on Telstra infrastructure Supportive team and structured induction/training Other Information Who are we and what do we do? At Tecside, we are Redefining the future of work for humankind. Tecside are the partner of choice for Contract Staffing and Recruitment Services within the Oil, Gas & Energy, Mining & Resources, Rail & Infrastructure, Power & Renewables, Maritime & Defence, Industrial & Construction and Manufacturing industries. Our Client Portfolio is diverse, and we hold strong partnerships with many organisations of varying sizes globally. As a proud RAP endorsed organisation, Tecside are committed to achieving a diverse & inclusive workforce and strongly encourages applications from Aboriginal and Torres Strait Islanders and people from culturally diverse backgrounds. More on our Reflect Reconciliation Action Plan at #J-18808-Ljbffr
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