Finance and Operations Executive
vor 3 Wochen
Hab Shifa is Australia’s leading Black Seed Oil and functional wellness brand. With over 15 years of market leadership, our products are distributed through major retailers, pharmacy chains (Chemist Warehouse, etc), natural health distributors, and online platforms in Australia and globally. We are at the intersection of science, tradition, and innovation—committed to transparency, efficacy, and global health impact. Role Overview We are looking for a sharp, analytical, and operations‑savvy Finance Operations Executive to work directly with the CEO and leadership team. This is an onsite role that combines financial analysis , supply chain and operations oversight , and day‑to‑day management of admin/accounts staff . The successful candidate will play a key role in ensuring the financial health of the company, driving operational efficiency, and providing insights to support strategic decisions. Key Responsibilities Financial Analysis & Business Reporting Prepare monthly financial reports, P&L summaries, and budget variance analyses Support annual budgeting, forecasting, and scenario planning Conduct margin and pricing analysis across product lines and channels Track key financial KPIs, including revenue by channel, inventory costs, gross margins, and marketing ROI Liaise with external accountants to ensure compliance and accurate statutory reporting Operational Oversight Oversee order processing, fulfillment coordination, and stock reconciliations Monitor and optimize inventory levels across 3PLs and distributors (Chemist Warehouse, etc.) Manage supplier invoices, costings, and internal approval workflows Track logistics KPIs (order accuracy, lead times, returns, etc.) and drive continuous improvement Support new product onboarding across systems and ensure operational readiness for launches Staff & Admin Management Supervise a small internal team handling admin, data entry, and accounts support Allocate and oversee day‑to‑day tasks (e.g. invoicing, customer order issues, purchase orders) Coordinate performance reviews, training, and upskilling for back‑office staff Act as bridge between operations, finance, and sales/marketing teams Strategic Support & Commercial Projects Lead or support commercial analysis for product innovation, market expansion, and partnerships Build dashboards and models to support business cases or investment decisions Support the CEO and external consultants with data for capital raises, grant applications, or partner discussions Requirements Bachelor’s degree in Business, Finance, Economics, Accounting or related field Minimum 4+ years experience in business analysis, operations, or finance roles (FMCG or health/wellness preferred) Strong Excel/Google Sheets skills (pivot tables, lookups, financial modeling) Comfortable using Xero, Cin7 (or similar ERP/inventory systems) Excellent attention to detail, high integrity, and strong organizational skills Prior experience managing junior team members or admin staff is a must What We Offer Competitive salary and performance incentives Hands‑on experience working across multiple business units (finance, ops, marketing, product) Opportunity to shape the growth of a respected Australian wellness brand Collaborative, fast‑paced, purpose‑driven culture To Apply Please send your CV and a cover letter to Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Finance and Sales Industries Health, Wellness & Fitness #J-18808-Ljbffr
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