Administration Assistant

Vor 7 Tagen

Shire of Wellington, Österreich Superior Energy Services Company Vollzeit

Superior Energy Services Company – Wurruk VIC Full time | 1 day ago | Superior Energy Services Company Responsibilities Provide front‑desk reception services with a friendly and professional manner. Receive and correctly route incoming and outgoing telephone calls. Keen attention to detail is essential. Professional presentation and manner. Greet visitors, determine the nature of their visit, issue visitor passes, maintain visitor logs, and alert the appropriate party of each visitor. Travel & Accommodation Bookings for both staff and field personnel – including but not limited to Hire Cars, Airfares, and Hotels. Australia Post – Incoming / Outgoing Mail: sort, distribute, and maintain a Mail Register. Maintain the Archiving Storage System – Registry, Organisation & Disposal of previous records. Arrange and maintain bookings for the Conference Room. Arrange catering for meetings when requested. Assist Management with meetings and agendas. Upkeep Office Stationery, including general office stationery, letterhead, envelopes, business cards, etc. Submit Credit Applications when and as required. Develop and update Work Instructions as and when required, ensuring they are current & readily available. Arrange company functions and events as required. Other Support Update training records and monitor attendance rates. Assist with training logistics scheduling and monitoring attendance rates. Monitor and facilitate refresher training. Upload appropriate documentation and certification records into respective company software platforms. Respond to training enquiries from personnel as required. Assist with data and document collection for processing passport and visa applications, renewals and maintenance. Schedule and maintain routine medical appointments for required personnel, and ensure all immunizations are current prior to international travel. Ensure appropriate HR operational processes are supported and completed, including pre‑employment and new hire documentation, employee acknowledgements, offer letters, police certificates, and medicals. Assist with data entry of time and attendance up to and including processing of bi‑weekly payroll. Maintain electronic employee files, review for discrepancies, and follow up with Operations Manager and Supervisor as needed. Assist with coordination of PPE orders for shop and field personnel. Disclaimer The above statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified; nothing restricts the company’s right to change, assign, or reassign duties and responsibilities at any time or for any reason. Security Notice Be careful – don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr

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