Administration Assistant

Programmed Maintenance Services – Brisbane QLD Some of the key benefits for the position and employment at Programmed, include: Attractive pay: Competitive salary + laptop Exclusive employee perks: Access discounts and benefits with over 600 retailers. Investment in you: We’re passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career. Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well‑being initiatives designed to support your personal and family needs. About The Opportunity Programmed is currently seeking an Administration Assistant to join our facility management finance team which oversees the contracts for our expanding business across the state. This is a unique and exciting opportunity to step into an entry‑level account role within a renowned national brand. Based in Spring Hill, this full‑time position will play a crucial role in managing the finance inbox, processing client invoices and generating purchase orders for the contracts. Nature of position: Full‑Time Location: Spring Hill, Brisbane Reporting line: Finance & Commercial Manager Key Responsibilities Manage and action the finance inbox as required Create purchase orders and process tickets for the contracts Process client invoices throughout the contracts Assist the finance team with any EOM finance reporting Manually create jobs within our finance/accounts software Support the team with any accounts payable and receivable About you To excel in this position, you should have previous administrative experience with superb attention to detail and the capacity to thrive in a fast‑paced environment. It would also be beneficial to possess any prior experience in accounts payable and receivable, however, this is not required and a great entry‑level opportunity into accounts for an administration professional. Additionally, you will also possess: Previous experience with accounting software is advantageous High‑level organisation and time management skills Strong written and verbal communication Intermediate MS Office, specifically Excel skills About Us Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries. Working with Programmed Facility Management means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal well‑being and safety. Work With Us Join us on our mission to build outstanding people, strong customers and great communities. Apply today. Our Commitment Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do. Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply. To learn more about working with Programmed and PERSOL, we encourage you to visit our website. Be careful - Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr