Executive Assistant to Managing Director

Executive Assistant to Managing Director Join Mazda Australia and become the trusted right hand to our Managing Director. Are you an experienced Executive Assistant ready to take on a pivotal role at the heart of a dynamic organisation? Join us as the trusted partner to our Managing Director and the cultural anchor of our Head Office. This is your opportunity to combine strategic support with event leadership and office management in a role that truly makes an impact. About the Role: As the Executive Assistant to the Managing Director , you’ll provide high-level, confidential support to ensure the MD’s time and priorities are optimised. You’ll manage complex schedules, coordinate meetings, and oversee seamless travel arrangements. Beyond executive support, you’ll lead major corporate events, foster staff engagement, and ensure our head office runs like clockwork. You’ll also play a key role in administering the Mazda Foundation, supporting its charitable initiatives and fundraising activities. This role requires a full-time, on-site presence, five days a week, to foster collaboration, strengthen team connections, and ensure seamless support across the business. Key Responsibilities: Executive Support: Manage the MD’s calendar, meetings, travel, and communications with absolute discretion. Event Leadership: Plan and execute corporate events, dealer conferences, and staff engagement activities. Office Operations: Oversee head office amenities and ensure a professional, well-resourced environment. Mazda Foundation: Coordinate grants, fundraising events, and maintain smooth administration. About You: You’re a proactive, highly organised professional who thrives in a fast-paced environment. You have exceptional communication skills, a keen eye for detail, and the ability to juggle multiple priorities with grace. You’re confident liaising with senior executives and external stakeholders, and you bring a positive, solutions-focused attitude to everything you do. To be successful, you will have: 5+ years’ experience as an Executive Assistant supporting C-level executives. Proven ability to manage large-scale corporate events end-to-end. Strong background in office management and workplace culture. Exceptional written and verbal communication skills. Advanced proficiency in Microsoft Office Suite. A reputation for discretion, integrity, and professionalism. About Mazda Australia: Welcome to Mazda Australia, where innovation and passion converge to redefine the automotive experience. As a key player in the Mazda Motor Corporation, we're committed to crafting vehicles that embody style, performance, and cutting-edge technology. Join our team and be part of a legacy that drives excellence on the roads and in the hearts of driving enthusiasts. Benefits: New Car Discounts and participation in the Employee Demo Vehicle Program (discounted lease car options) and New Vehicle Drive Programs. Annual bonus eligibility and 17.5% annual leave loading. Access to weekend loan cars, uniform allowance, on-site subsidised café, and additional perks. Ongoing learning and development opportunities to fuel your career growth. Wellness Programs throughout the year, Skin Checks, Annual Flu Vaccinations, Employee Assistance Program and Healthcare Provider Discounts. If you’re ready for a challenge, apply today to connect your vision with ours. Discover more about us and seize this opportunity Application and Selection Process We value attitudes, behaviours, and values that align with Mazda Australia’s culture. Applicants will be subject to a police check, reference checks, and online psychometric assessment. We thank you for your application, please note only shortlisted and candidates with permanent working rights in Australia will be contacted. #J-18808-Ljbffr