Administration Manager
vor 8 Stunden
Are you an experienced Administration pro looking for a role where you can truly make an impact? Our Business Thompson Power is a trusted family owned and operated electrical contracting business working across commercial, residential and industrial projects; as well as generator hire, sales and servicing all across regional NSW. We’re looking for an exceptional Administration Manager who can bring structure, efficiency and a high level of professionalism to our day-to-day operations. If you love running an office, enjoy being the problem‑solver everyone relies on, and thrive in a varied role where no two days look the same- this is the perfect opportunity. Why you’ll love working with us Flexible part‑time hours – 3–4 days per week, with genuine school‑hours options (8:00/8:30am to 3:00pm). Supportive, fun and family‑friendly team where your ideas and initiative are genuinely valued. Autonomous, evolving role – make it your own and help shape better systems as we grow. Work directly with the Managing Director and Marketing Manager, contributing to both business operations and project delivery. Modern tools and systems – Tradify, Xero, Canva, Microsoft suite, and more. Your role This role is the operational heartbeat of the business. Approximately 60% will be dedicated to scheduling, coordination and job management. Key responsibilities include: Scheduling jobs, coordinating the field team and managing day‑to‑day workflow. Managing client communications and ensuring a smooth customer experience. Sourcing materials, assisting with quoting/tendering, and supporting project management. Processing invoices, accounts payable, reconciliations and payroll preparation (via Xero). Maintaining compliance requirements, WHS documentation, insurance records and accreditation obligations. Preparing agendas and reports for internal meetings. General administration including phones, email management, document formatting and occasional light clerical/office tasks. HR admin support such as uniform ordering and organising team catch‑ups. Providing executive/PA support to the Managing Director as needed. Who We’re Looking For You’ll be the right fit if you are: Proactive & Capable – You don’t wait to be told; you anticipate what needs to be done and take ownership. Professional & Personable – You represent the business well, communicate clearly, and build trust with clients and tradespeople alike. Organised & Systems‑Focused – Processes make you happy. You’re detail‑driven, great at planning ahead, and keep things running smoothly. Adaptable & Hands‑On – You’re comfortable juggling priorities, supporting across different functions and stepping into problem‑solving mode. Experienced in Administration – Backgrounds that work well include Office Manager, Administrator, EA or PA. Experience in trades, logistics or scheduling will be highly regarded. What You’ll Bring Strong attention to detail and exceptional time management. Experience using Xero and scheduling software (Tradify desirable but not essential). Confidence managing workflows, clients and internal stakeholders. A positive, can‑do attitude and willingness to take initiative. Ready to Join a Business Where You’ll Truly Be Valued? If you’re organised, proactive and excited to take ownership of a busy, varied admin role, we’d love to hear from you. To see more information on our business please go to Apply now with your resume and cover letter. For enquiries, please contact Sarah Low *** #J-18808-Ljbffr
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