Executive Assistant to the Director of Business and Operations

Executive Assistant to the Director of Business and Operations St Hilda's School Gold Coast – Southport QLD Part Time – 20 hours/week Commencing: 12 January 2026, or as soon as possible after, until 31 December 2026 with possibility of extension St Hilda’s School, Gold Coast invites applications for the position of Events and Community Liaison Officer commencing 12 January 2026. As the Executive Assistant to the Director of Business and Operations, you will play a vital role in providing efficient and effective executive, project and administrative support to the Director of Business and Operations. The role also provides a strong partnership of support and assistance to the Principal and school leadership teams and committees. Ideally, this role will be worked 5 hours/day over 4 days (Mon – Thurs, 9am - 2pm), or 4 hours/day over 5 days (Mon – Fri, 9am – 1pm), although there may be slight flexibility on this for the right applicant. There may also be a requirement to adjust start and finish times from time to time if there is a committee meeting or event, where mutually agreeable. About You You are a polished professional who takes pride in your reliability and punctuality. You approach your work with integrity and understand the importance of maintaining strict confidentiality in all matters. Your interpersonal skills are outstanding, and you communicate with warmth and professionalism. Flexibility is your strength. You thrive in dynamic environments where priorities shift, effortlessly juggling multiple tasks while maintaining your focus on deadlines and quality outcomes. About Us Located on Queensland’s Gold Coast, we are one of Australia’s leading independent Anglican Day and Boarding Schools for girls from Pre-Prep to Year 12. With an enviable reputation of excellence in girls’ education and world class facilities, St Hilda’s School has a long and proud history of outstanding academic achievement, grounded in strong Anglican Christian values. About the Position Key responsibilities are as follows: Administrative Assistance and Support Undertake administrative and executive support work for the Director of Business and Operations including managing their schedule, meetings and correspondence Assist with the preparation of reports, presentations and briefing documents for leadership, committee and board meetings in accordance with instructions Prepare agendas, take accurate minutes and coordinate follow-up actions for meetings Manage and maintain accurate document management systems, including contracts and registers, ensuring compliance with school policies and practices. Reporting and Compliance Support Liaise with members of Leadership to ensure timely submission of reports or other information requested by the Director of Business and Operations Research and assist with the identification of relevant grants, preparation of grant applications and collation of supporting documentation aligned to the grant guidelines. Assist with timely information collection and completion of reports and information requests for review and submission to external reporting entities, including Department of Education (DoE), Non-State Schools Accreditation Board (NSSAB), Block Grant Authority (BGA), Anglican Schools Commission (ASC) and other relevant bodies. Communications Assist the Director of Business and Operations in maintaining timely and professional communications with all members of the School community and the public Communicate with members of external committees, School Council, and Foundation Board on behalf of the Director of Business and Operations as required Keep the Director of Business and Operations informed in a timely fashion, alerting to them to any matters requiring their attention. Selection Criteria 1. Qualifications and Experience Demonstrated experience in providing high level administrative support to management High level proficiency in Microsoft Office Suite, including mail merge features, and the ability to navigate a database management system Strong attention to detail with a commitment to accuracy and quality. 2. Executive Support and Administration Demonstrated ability to provide executive assistance including diary management, correspondence, and meeting coordination Experience preparing reports, grant research, application preparation, and documentation management Strong minute‑taking skills with the ability to accurately capture discussions, decisions, and action items. 3. Communication and Stakeholder Management Exceptional written, verbal and interpersonal communication skills Proven capability to draft high‑quality correspondence, reports, and communications on behalf of the Director. 4. Confidentiality and Professionalism Demonstrated ability to handle confidential information with discretion Sound judgment and decision‑making capabilities, knowing when to escape matters appropriately High level of integrity and professional ethics in all dealings. Why Join St Hilda’s School? Be part of a passionate values‑driven community which embraces collaboration and innovation and supports staff wellbeing and professional growth. We are a community which promotes belonging and connectedness. We offer staff use of the school gym, a comprehensive employee assistance program and professional development opportunities. Enjoy the convenience of an onsite co‑located Early Learning Centre at very reasonable rates, providing peace of mind and proximity for staff with young families. As a prospective member of the St Hilda’s Community, you must be willing to support the Code of Conduct and the stated values and Anglican Ethos of the School. The successful applicant must hold a current Working with Children Check (Blue Card) or be eligible to obtain one prior to appointment and be willing to have their name submitted to the Anglican Church’s Professional Standards Register. Application Requirements Please submit the following: A maximum two‑page A4 written response addressing the selection criteria A full Curriculum Vitae, including contact details for two professional referees (one of whom should be a current supervisor). Applications should be submitted by 4.00pm Thursday 08 January 2026. Applications will be reviewed as they are received. St Hilda’s School reserves the right to interview and appoint prior to the closing date. Any questions about the position should be directed to Danielle Wruck, Director of Business and Operations at ******@sthildas.qld.edu.au or 4***. Please do not email applications directly to Danielle. #J-18808-Ljbffr