Administrative Assistant
vor 12 Stunden
The Administrative Assistant provides high-level administrative support to the CEO and management team across a wide range of functions. This role is responsible for coordinating the CEO’s diary, managing email communications, arranging meetings, and organising travel for the management team. The Administrative Assistant plays a pivotal role in organising and prioritising the CEO’s dynamic workload while supporting the management team to meet time-sensitive deadlines. As the Administrative Assistant, you will be at the centre of our organisation’s operations—working closely with the CEO and leadership team to ensure activities run smoothly and efficiently. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in bringing structure and clarity to competing priorities. You will have direct exposure to strategic decision-making, contribute to the effectiveness of our leadership team, and play a meaningful role in the impact Citizens of the Reef delivers across the organisation. If you are proactive, organised, and keen to grow your career within a passionate, purpose-driven team, this position offers an exciting opportunity to make a lasting contribution. Coordinate and manage the diary and logistical requirements for the CEO including meetings and appointments with stakeholders and other parties, both within Australia and internationally. Manage the CEO’s email inbox by reviewing incoming messages, identifying urgent items, preparing responses where appropriate, and keeping the CEO updated on what requires action. Assist with the preparation of presentations, correspondence, reports and other documentation as required by the CEO and management team. Arrange and participate in scheduled morning catchups with the CEO to ensure the week is organised, deadlines are tracked, and all action items are clearly planned. Organise and attend internal and external meetings and monitor action items as required for the CEO and management team. Coordinate travel arrangements for the CEO and management team. Assist with projects on an ad hoc basis or as allocated as part of the management team priorities. Assist with event and conference preparation when support is required. Other duties, tasks and administrative work as directed by the CEO and/or management team. Two or more years’ experience in an assistant role. Highly organised, proactive and able to manage multiple tasks and prioritise duties. Strong interpersonal skills including the ability to develop and maintain strong relationships with internal and external stakeholders. Excellent time management and ability to meet deadlines. Work independently or collaboratively with the team as required. High attention to detail including accurate record taking. Exceptional English language, written and oral communication skills. Advanced computer and technical skills, including Microsoft Office suite, Google suite, teleconference and other technological devices, internet, email, data entry and word processing skills. #J-18808-Ljbffr
-
Administrative Assistant
vor 3 Wochen
Cairns Regional, Österreich Intrust Group VollzeitWe provideprofessional trade services to the Energy, Marine, Mining and Defence sectors covering all Building, Plumbing, Roofing, Electrical & HVAC service types. We service Cairns, Innisfail and the Atherton Tablelands, including all surrounding suburbs and communities. We employ 25 to 30 staff, including Carpenters, Electricians, Refrigeration Mechanics,...
-
Administrative Assistant
vor 2 Wochen
Cairns Regional, Österreich Xprt Dev VollzeitAdministrative Assistant (level appropriate to experience) Trinity Chambers Cairns, QLD A$53,268.80-$67,969.20 p/a On-site Posted 1 day ago About the role Trinity Chambers in Cairns, QLD is looking for a reliable and professional Administrative Assistant. As a full-time Administrative Assistant, you will play a vital role in supporting the smooth running of...
-
Administrative Assistant
vor 12 Stunden
Cairns Regional, Österreich Trinity Chambers VollzeitAdministrative Assistant (level appropriate to experience) Trinity Chambers in Cairns, QLD is looking for a reliable and professional Administrative Assistant. As a full‑time Administrative Assistant, you will play a vital role in supporting the smooth running of Chambers. Key Responsibilities Provide comprehensive administrative support to our legal...
-
Legal Administrative Assistant
vor 12 Stunden
Cairns Regional, Österreich Trinity Chambers VollzeitA long-established barristers' chambers in Cairns is seeking a reliable Administrative Assistant to support legal professionals with comprehensive administrative tasks. The ideal candidate should have strong organisational skills, proficiency in Microsoft Office, and excellent communication abilities. This full-time role is essential for ensuring the smooth...
-
Administrative Assistant
vor 3 Wochen
Cairns Regional, Österreich Intrust Group VollzeitA local service provider in Cairns is seeking a permanent full-time Administrative Assistant to support office operations. Candidates should have good phone manners and a polite etiquette, with or without prior office experience. Responsibilities include client liaison, receptionist duties, data entry, and general clerical tasks. The position offers a...
-
Cairns Regional, Österreich Xprt Dev VollzeitA legal services firm in Cairns is looking for a reliable Administrative Assistant to support legal professionals. The role involves managing schedules, handling inquiries, and maintaining records. Candidates should have strong organisational skills, experience in a similar role, and proficiency in Microsoft Office. This position offers a supportive work...
-
Administrative Assistant
vor 3 Wochen
Armidale Regional Council, Österreich University of New England Vollzeit20 days family and domestic violence leave per annum 20 days gender affirmation leave per annum 10 days Aboriginal and Torres Strait Islander cultural and ceremonial leave per annum 5 weeks annual leave plus Christmas shutdown week Applicants must have appropriate Australian work rights for the duration of the position (UNE will not provide sponsorship)...
-
Administrative Assistant
vor 3 Wochen
Sunshine Coast Regional, Österreich Taskify AI VollzeitAdministrative Assistant We're Hiring Administrative Assistant | Earn up to $4000 - 5000/month Organised and tech-savvy? Support AI systems in learning, scheduling and documentation tasks. What You’ll Do: Train AI systems to manage calendars and schedules by annotating real-world planning data. Evaluate AI-generated correspondence. Support digital workflow...
-
Cairns Regional, Österreich Xprt Dev VollzeitA legal services firm is seeking a reliable Administrative Assistant in Cairns, Australia. The role requires strong organizational skills, experience in administration, and proficiency in Microsoft Office. The successful candidate will manage schedules, handle inquiries, and maintain records, contributing to a supportive work environment focused on...
-
Various Administrative Roles
Vor 3 Tagen
Cairns Regional, Österreich AWX Pty Ltd VollzeitAbout the company AWX services Australia with the supply of contract staff, permanent recruitment, casual and total workforce administration. AWX employ quality people, partner industry leaders, develop growing and sustainable workforce solutions and manage ongoing relationships with our industry partners. About the Roles AWX are seeking a variety highly...
