Governance Manager

Australian Institute of Architects – Melbourne VIC The Australian Institute of Architects (AIA) stands as the leading body for architectural professionals in Australia, representing over 14,000 members. Our dedication to flexibility and inclusivity is driven by our values and progressive culture. Join a national team that is shaping the future of the built environment, with the support of a collaborative leadership team. About the Role Working closely with the Deputy CEO and Company Secretary, you'll provide leadership of the Institute's governance function, ensuring exemplary governance standards and compliance with all statutory and regulatory requirements, as well as from time to time supporting subsidiary Board chairs on governance matters. This Melbourne-based role is part of a small governance team and plays a key role in championing governance excellence across the organisation and building a strong governance culture. What You’ll Do: Governance leadership – provide expert governance advice and support to the Board, committee chairs and senior leaders on governance matters, duties and responsibilities; drive continuous improvement of governance practices and processes; and contribute to strategic planning through effective governance frameworks. Board and committee support – work with the Executive Officer Governance to oversee preparation and quality assurance of all Board, committee and Foundation Board papers, meeting materials and minutes; support effective Board meeting processes and timely follow-up of decisions; and manage the Board calendar including strategic planning sessions and director development. Compliance and regulatory oversight – oversee compliance with the Constitution, regulations, policies and all relevant legislation including Corporations Act, ASIC and ACNC requirements and privacy laws; ensure timely completion of all statutory registers and regulatory lodgements; monitor changes in legislation and advise on implications; and oversee the annual reporting process. Membership governance – oversee governance aspects of membership applications, renewals and terminations in accordance with the Constitution; lead oversight of election processes for National Council, Chapter Councils and Board positions; support coordination of the AGM and general meetings; and advise on constitutional matters relating to membership rights and obligations. Risk management and ethics – support the development and review of the Institute's risk management framework with a focus on governance; ensure appropriate identification and reporting of governance risks; and administer the code of conduct and conflict of interest procedures. Team collaboration – work closely with the Executive Officer Governance providing clear direction and support; build effective collaboration between governance and other organisational functions; and foster a high-performance culture focused on governance excellence. What You'll Bring: Tertiary qualifications in law, business, governance or related discipline. Graduate or Fellow of the Governance Institute of Australia (highly desirable). Minimum 8-10 years' experience in a senior governance or Company Secretary role. Proven experience working with Boards and committees in a not-for-profit, membership-based organisation or similar entity. Comprehensive knowledge of the Corporations Act, ACNC legislation and other relevant statutory requirements. Deep understanding of corporate governance frameworks and regulatory environments for not-for-profit organisations. Demonstrated experience leading governance functions. Excellent communication skills with the ability to articulate complex governance matters clearly to diverse audiences. Strong stakeholder management skills with the ability to build trusted relationships and influence decision-making. High standards of professional ethics and personal integrity with sound judgement in handling sensitive information Why Work With Us? Lead governance excellence in a respected national professional organisation. Work closely with Board members, senior leaders and external governance professionals. Play a key role in shaping the Institute's strategic direction through effective governance. Enjoy work-life balance with flexible working arrangements. Thrive in an inclusive, collaborative and forward-thinking workplace that values diversity and innovation. Next Steps Ready to make an impact? Apply today The Australian Institute of Architects is an equal opportunity employer committed to creating an inclusive environment for all employees. #J-18808-Ljbffr