Operations & Finance Coordinator
vor 2 Wochen
Operations & Finance Coordinator Castle Carpentry & Cladding — Frankston / Braeside Castle is growing fast and we’re looking for someone who can step straight into the engine room of the business — supporting our project managers, estimators, coordinators and finance team with precision, structure and accountability. We need a detail-driven, organised, tech-savvy person who loves building order, tightening processes, and keeping projects financially on track. About the Role You’ll take ownership of the daily operational, administrative and financial backbone of the company, including: Project & Operations Support Coordinate Buildertrend data entry across budgets, POs, variations, timecards and forecasts Work closely with PMs and coordinators to keep job costing accurate Assist with scheduling, procurement tracking and workflow organisation Support forecasting and reporting across all active Castle projects Help build and maintain internal systems that ensure jobs run on time and on budget Finance & Admin Payroll processing for ~30 staff through Xero Accounts payable and receivable management Supplier invoice matching, coding and weekly payment runs Assist with month-end financials and cash-flow reporting Maintain tight record-keeping and compliance documentation Day-to-Day Admin Tasks Handle incoming calls, emails and general office enquiries Organise digital files, job folders and site paperwork Prepare subcontractor packs, compliance forms and safety documentation Update internal spreadsheets, registers and dashboards Track deliveries, back-orders and supplier communication and subcontractor onboarding paperwork Manage petty cash, fuel receipts and basic office coordination Support the director and PMs with ad-hoc admin tasks About You Extremely detail-oriented — accuracy is critical Confident with software (Buildertrend, Xero, spreadsheets) Organised and proactive — always one step ahead Comfortable in a fast-moving construction environment Strong communicator across factory, site and office Experience in construction admin, finance, or operations is preferred Motivated to grow within the company Why Join Castle Work inside a business with full end-to-end control — design, CNC, fabrication, delivery and install Strong, system-led environment with clear processes Genuine career growth into senior operations or project roles Culture built on precision, accountability, integration and delivery How to Apply Send your resume and a short intro to: Subject: Operations & Finance Coordinator Application About Castle Carpentry and Cladding Pty Ltd This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying. #J-18808-Ljbffr
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