Integrity - Executive Assistant

Vor 3 Tagen

Perth, Österreich Integrity Staffing Vollzeit

Function : Executive Assistant, Business Support Provide executive assistance and business support to the General Manager, and assist with business management functions within the team. Responsibilities Calendar and inbox management i.e rearranging schedule, prioritising meetings Engage and liaise with General Manager (GM) stakeholders (internal and external) and arrange meetings (including prepare agendas, minutes/actions and print papers, draft notes/Power Points, ED Annual Report Profile, ED Performance file and Business Plan file) Manage GM schedule (appointments/travel) and coordinate documentation including annual calendar, flights, accommodation, hire car, JMP, prepare travel papers file, enter actual costs, assist with the collection of photos/information to inform newsletter articles Coordinate information in/out of office i.e. approvals Seek and collate information regarding end of year office closure/skeleton staff arrangements, service awards, retirements & recognitions, ED certificates, weekly contentious issues Attend meetings (i.e. Managers Meetings, RD Video-Conferences) and record minutes/actions, including follow up status comments Coordinate arrangements and event manage for bi-monthly team briefs and Regional Directors conferences (video and in-house) including agenda drafting, calendar bookings, collection of presentation, catering, IT set up, Teams presentation, property set up, notes/actions Customer Service to visitors and answering addressing phone calls Administration support for Business Management team including facilities management (property/IT) monthly reporting (i.e. Dashboards Corp Ex report edits, KPI results for corporate scorecard, regional snapshot newsletter edits) invoice payments, fixed assets, archiving, travel arrangements Administrative assistance for Regional Directors, Business Partners, Communication Specialists, Director Delivery Planning & Contracts and Director Network Management ESSENTIAL: Time Management – organisation skills with the ability to meet deadlines Experienced user of MSOffice suite of products #J-18808-Ljbffr

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