Operations Administration Assistant

With over 190 years of maritime experience, Svitzer is a global leader in towage and marine services. But it's not just about what happens on the water - our shore‑based teams keep everything running smoothly. In every port across Australia and Papua New Guinea, our shore teams play a vital role in safe, efficient operations. When you join Svitzer, you join a team built on trust, purpose, and a commitment to doing things right. Do you have a passion for high quality administration, organisation and office coordination? If so, we’re looking for an Operations Assistant to join our team in Darwin on a permanent full‑time basis. Why You’ll Want to Join Us This role sits at the heart of our daily operations. You’ll be the person who keeps the office running smoothly, supports our management team with essential administrative processes, and ensures documentation, systems and operational workflows stay on track. If you enjoy a role where no two days look the same, where you’re trusted to organise, prioritise and solve problems, this position offers a rewarding opportunity to contribute to a high performing operational environment. How You’ll Make a Difference Reporting to the local Port Manager, your key responsibilities will include: Acting as the main point of contact for crew regarding operational administration and general support. Monitoring and maintaining compliance with crew certifications, inductions, and training requirements. Supporting the onboarding of new crew, including arranging PPE, and verifying completion of all required inductions and documentation for site access. Managing site vehicle needs, including novated lease arrangements and fuel card coordination. Preparing and reviewing crew timesheets to support accurate and timely payroll processing. Scheduling and coordinating meetings, events, and site visits for operational staff and stakeholders. Maintaining stock levels of office supplies, stationery, and other operational support materials. Processing purchase orders and ensuring accurate invoice coding and tracking. Assisting with the preparation of reports, presentations and correspondence. Contributing to safety and wellbeing activities as a designated Fire Warden and First Aid Officer. What You’ll Bring To thrive in this role, you’ll bring: Demonstrated experience in administrative, office coordination or operational support roles – familiarity with the maritime industry is an advantage. Strong organisational skills with the ability to prioritise tasks, meet deadlines, and stay focused in a fast‑paced environment. A high level of attention to detail and accuracy across all aspects of your work. Confidence in interpreting and following operational procedures and processes. A personable, approachable nature – you enjoy building relationships and supporting a cohesive, collaborative team environment. Solid computer literacy, including experience with Microsoft Office and business systems – exposure to platforms such as Workday, Sertica, or accounting programmes will be highly regarded. The ability to handle confidential and sensitive information with discretion and professionalism. A proactive attitude, willingness to learn, and a commitment to contributing to a safe and efficient workplace. Ready to Apply? If this opportunity feels like the right fit, we’d love to hear from you. Click Apply to submit your application via the Careers at Svitzer website. Please make sure to apply by close of business Wednesday 10 December 2025 . We’re unable to accept applications by email. Building a Diverse Workplace In Svitzer we value the diversity of our talent and will always strive to recruit the best person for the job – we value diversity in all its forms, including but not limited to gender, age, nationality, race, sexual orientation, disability, or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high performing teams. Don’t meet every single requirement? Studies have shown that members from some under‑represented groups are less likely to apply for jobs if they don’t meet every single qualification. At Svitzer we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles, and we are excited about hearing from you How to Apply To apply for this role, please click on the ‘Apply Now’ button and create a Candidate Home to manage your applications. #J-18808-Ljbffr